Office Manager

Position: Office Manager

Location: 174 Prospect Place, Brooklyn, NY 11238

Salary: $56,128.80–$61,880 annually

Key Responsibilities: Manage day-to-day office and administrative operations. Support program activities, events, outreach, and coordination with internal and external partners. Manage site funds, discretionary funds, transit funds, petty cash, and related fiscal processes. Process check requests, reconcile funds, monitor purchases, and support fiscal reporting and compliance. Manage vendor accounts, budgets, purchases, invoices, and services. Maintain office supplies, equipment, filing systems, mail, reception, phone/fax systems, and shared spaces. Coordinate deliveries, storage, office access, facilities issues, repairs, and renovations as needed. Support employee office setup, event preparation, and administrative operations. Perform data entry and coordinate with IT or vendors regarding technology issues. Maintain confidentiality and ensure administrative activities comply with organizational policies and procedures. Depending on the program structure, the role may also supervise administrative personnel.

Qualification: Office Manager 1: High school diploma + 3 years of relevant experience. Office Manager 2: High school diploma + 5 years of relevant experience, or bachelor's degree + 1 year of relevant experience.