Executive Administrative Assistant

In this role, you will: -Play a part on setting the tone in the office. You must maintain a high level of professionalism, but with a warm welcoming demeanor.-Be the first-person people see when they come into the office. You are representing how everyone sees the Director. -100% on when in the office, available, dependable, self-driven, not aggressive, team player.-Be able to communicate up and down the org structure.-if you are up for this challenge, this can be a rewarding experience, filled with a camaraderie and perfect place to become known by decision makers. Responsibilities for the role include:

• Exhibits excellent written and verbal communication skills.
• Demonstrates proficiency in current technology and advanced software, such as the Microsoft Office 365 suite of products.
• Understands policies and procedures and their impact on office’s mission.
• Manages logistics and resolution for office equipment services, including restarts and malfunctioning equipment. Documents technical issues and resolutions for future reference.
• Performs general administrative assistance functions such as front desk management, scheduling meetings, ordering supplies
• Maintains various inventory lists for computers, mobile devices, and software licenses.
• Performs record management and validation for work hours and publishing office schedules as directed.
• Performs database management by tracking the Department’s training requirements (mandatory classes, supervisory classes, etc.) and notifying staff of required classes.
• Performs time keeping responsibilities in Virtual Timecard and TATEL such as confirming monthly contractor’s hours worked for the COR and Office Director. Provided a report to the Director outlining hours spent teleworking, on leave, and meeting schedules.
• Assists with onboarding by providing information and services to new FTEs and contractors.
• Assists with the maintenance and updates of office policy manuals, announcements, building fobs, badge renewal, records management and archiving.
• Provides support for special projects as applicable.
• Required Secret-level Security Clearance

Education: 4 year Degree Preferred (2 year Degree with at least 2 years of experience)

Work Location: Washington, DC