Accounting & Administration Specialist

Client Accounting & Administration Specialist

Wakefield Asset Management is a boutique Registered Investment Advisor firm located in the Denver Tech Center. We provide wealth management services and separate account management to individual and institutional investors. We pride ourselves on providing exemplary service to our clients. We are seeking a polished, detail-oriented, and highly organized Accounting & Administration Specialist to support our client service, accounting, and investment operations functions. This role is ideal for someone who enjoys working directly with clients, managing financial details, coordinating multiple moving pieces, and supporting a high-touch client experience. The Accounting & Administration Specialist to support our client service, accounting, will oversee client service requests, account administration, financial paperwork, client reporting, billing and accounting support, and coordination with custodians and other outside professionals. This person will work closely with internal team members to ensure client requests are handled accurately, efficiently, and with the highest level of professionalism and confidentiality. This is a heavily client-facing role that requires strong communication skills, excellent attention to detail, discretion, follow-through, and the ability to manage multiple priorities in a fast-paced professional office environment. The attached reference postings emphasize strong client service, custodian paperwork, internal workflows, cash flow tracking, financial transactions, tax and estate coordination, and careful handling of confidential information. Position Responsibilities Serve as a professional and responsive point of contact for client questions, requests, and ongoing service needs. Communicate with clients, custodians, accountants, attorneys, banks, and other outside professionals in a clear and service-oriented manner. Prepare, review, and submit client paperwork, forms, account documents, and custodian requests with a high degree of accuracy. Assist with new account openings, account maintenance, beneficiary updates, money movement requests, and client information updates. Support financial advisors and internal team members with client meeting preparation, follow-up items, reports, and client materials. Maintain accurate client records, workflows, and documentation within internal systems, CRM databases, and electronic filing systems. Assist with client billing, payments, deposits, transfers, and other accounting or financial operations tasks. Help track client cash flow, expenses, required distributions, tax-related payments, and other recurring financial items. Coordinate with third parties, including custodians, banks, accountants, attorneys, insurance professionals, and other client advisors. Assist with gathering tax documents, preparing client information for outside accountants, and tracking tax-related deadlines and payments. Support internal reporting, spreadsheet preparation, data entry, reconciliations, and review of client or account information. Assist with special projects such as beneficiary reviews, required distributions, client reporting, account transitions, private investments, or other operational initiatives. Help ensure client requests and internal tasks are tracked, followed up on, and completed in a timely manner. Handle confidential client, financial, and personal information with discretion and professionalism. Adhere to firm procedures, industry requirements, and fiduciary responsibilities.

Annual Performance Bonus- Up to 15% of Salary Benefits: Paid Holidays and PTOProfessional Development and Education CreditHealth Insurance: -Health Insurance -Dental Insurance -Vision Insurance -Wakefield pays 80% of the monthly premium for all individual, spouse, and family coverage for Health, Dental, and Vision. Other Insurance: -Long-Term Disability: You are covered for 60% of your compensation. -Wakefield pays 100% Premiums -Short-Term Disability: You are covered for 60% of your compensation. -Wakefield pays 100% Premiums -Group Life Insurance: Policy is for $50,000 of life insurance -Wakefield Pays 100% of the Premiums Health Savings Account: -Eligible if you are enrolled in the Wakefield provided health insurance plan. -A Health Savings Account is opened for you and Wakefield contributes: *$4,400 annually for individual coverage *$8,750 annually for family coverage -Contributions made by Wakefield are paid monthly. Employee is eligible to contribute additional, tax-deductible amounts on their own up to the IRS limits 401(k) Plan: Eligible after one year of employment -Wakefield makes a safe harbor contribution of 3% of your compensation up to the IRS limits Profit Sharing Plan (Retirement Plan, this is in addition to the cash compensation above): Eligible after one year of employment -Wakefield makes 100% of the contributions on a discretionary basis annually Cash Balance Retirement Plan: Eligible after one year of employment -Wakefield makes 100% of contributions on an annual basis