Administrative Assistant (Entry) Jobs

Job TitleAdministrative SupportJob DescriptionThis position is contingent upon award. Requires an active TS/SCI with CI Poly clearance prior to consideration. The Administrative Support position performs a variety of administrative duties providing mission support in one or more functions or business areas. The nature of Administrative Support work varies from transactional in nature and requires general knowledge of basic administrative processes (Entry Level) to moderately complex (Intermediate Level) and very complex tasks which demands a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements (Senior Level).Greet and escort visitorsAnswer routine telephone calls, direct calls and take messagesMaintain a schedule of appointments for a manager or officeRetrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documentsArrange for the delivery of outgoing mail/packages with the mailroomPrepare travel/training arrangements and process travel/training accounting/vouchers for the program officeDraft, proofread, edit and coordinate correspondencePerform research and retrieve information from databases and other resourcesMaintain tracking records and filing systems; archive filesMaintain, update and serve as focal point for databases or spreadsheetsAssist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sitesParticipate in meetings and events: may serve as recorder and may present position-related informationPrepare access rosters and request security clearance transfersAssist in ordering supplies/equipment and arranging for office equipment repairsPerform administrative back up support for other officesRequirements High school diploma/GED. Skill SetDetail-orientedRequires an active TS/SCI with CI Poly clearance prior to to communicate effectively and concisely using a variety of styles and techniques appropriate to the audienceAbility to participate productively as a contributing member in a team environmentStrong interpersonal skillsAbility to be discreet and maintain confidentialityProficient in the use of Microsoft Office and standard computer applicationsKnowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly