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Office Coordinator (New York City Metropolitan Area)

L4

apparel groupNew York, NYyesterday

Occupations

Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveOffice Clerks, GeneralOffice and Administrative Support Workers, All Other

Industries

Corporate, Subsidiary, and Regional Managing OfficesCut and Sew Apparel ManufacturingAll Other Business Support Services
The Apparel Group is seeking a skilled and experienced Office Coordinator to join our team. This position will report to the Human Resources Generalist. The incumbent will play a crucial role in executing and supporting the day-to-day operations of our New York office and corporate apartment. The ideal candidate will also provide support to other departments as needed.
Responsibilities:
  • Greets clients, visitors, and guests; determines the purpose of each person's visit and escorts them to the appropriate location
  • Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs
  • Answers, screens, and directs phone calls to staff; taking messages as needed.
  • Travel arrangements: Reserves NY Apt, Hotel and car reservations for company employees.
  • Responsible for management and upkeep of offsite company apartment in New York
  • Shipping, receiving and delivery of mail and packages
  • Coordinates company holiday/celebrations and events
  • Catering for in office company meetings
  • Maintains the appearance of main entrance/lobby, conference rooms and breakroom
  • Orders office and kitchen supplies; maintains office supply closet and stocking kitchen
  • Manages NY Office alarm codes and elevator access badges
  • Runs errands as needed
  • Assists with departmental projects as requested
  • Works with Dallas HR on existing projects and reports
  • Performs administrative and clerical Human Resources functions for two entities/divisions
  • Other duties as assigned
Required Skills/Abilities:
  • Must be detail oriented and have the ability to handle sensitive and confidential material.
  • Extensive knowledge of office management procedures
  • Excellent verbal and written communication skillsExcellent interpersonal and customer service skillsExcellent organizational skills and attention to detail
  • Excellent time management skills with a proven ability to meet deadlines
  • Proficient with Microsoft Office Suite or related software
  • Required to work in office Monday-Friday
Education and Experience: High school diploma or equivalent required; Associate's degree in office administration or related field preferred. At least three years of administrative and clerical experience required.
Apply now (opens in a new tab)
Apply now (opens in a new tab)

Level

MidL4

Location

New York, NY

Occupation

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Industry

Corporate, Subsidiary, and Regional Managing Offices

Posted

yesterday

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