File Room Specialist Support

Key Responsibilities: Organize: Organize all files chronologically by the most recent year listed on the paperwork. Alphabetize: Sort files within each year alphabetically by the client's first name. Confidential Relabeling: Update file tabs using our strict 12-character ID formula to ensure consistency. Retention Enforcement: Enforce our strict 7-year document retention rule by verifying that all files from 2019 and newer are kept safely stored. Purge Preparation: Pull all files from 2018 and prior for destruction. Hardware Removal: Remove all papers from their manila folders, pull apart large quantities of staples, and remove all binder clips and paperclips to prevent machine jams. Secure Staging & Shredding: Securely stage bulk purge batches in designated plastic bins. En-Masse Destruction: Execute large-scale shredding during evening or weekend hours to accommodate machine noise restrictions.

What We Are Looking For: Uncompromising Confidentiality: You will be handling highly sensitive personal data; a strict commitment to privacy and discretion is mandatory. Intense Attention to Detail: You must be able to accurately identify the most recent dates on complex paperwork, apply the 12-character naming formula, and catch missed staples or clips prior to shredding. Self-Directed Focus: Ability to work independently in a quiet environment, managing your own workflow while handling repetitive tasks like sorting and shredding.