Coordinator, Eliot Society Programs - University Advancement

Primary Duties & Responsibilities: Provide logistical oversight to Eliot Society and Leadership special events and engagement opportunities, in St. Louis and regionally. Duties may include coordination of logistics such as event timelines, venue scouting, communication and invitation process, reservation management and design, onsite setup, budgeting, catering, audio-visual and technical planning, other vendor arrangements, and post-event evaluation. Event Planning Support: Plan and coordinate 2–3 Eliot Society events in partnership with the Director of Eliot Society Events, helping to manage timelines, planning details, and execution from start to finish. Logistical Coordination: Coordinate venue logistics, including space setup, event flow, transportation, parking services, and other operational details to ensure a smooth and professional guest experience. Budget Tracking: Monitor event budgets closely, track expenses, and maintain accurate records to support responsible financial management for each event. Invoice Processing: Process invoices and payments related to event services and vendors in a timely and accurate manner, ensuring proper documentation and follow-through. Registration Management: Manage RSVP tracking for events, including updating attendee lists, monitoring responses, and providing accurate attendance information to support event planning and execution. Web Platform and Program Management: Maintain and update event websites and registration platforms, including ARCH, Adv Form, Marketing Cloud, and other related systems, to ensure information is accurate and current. Event Briefings: Draft clear and detailed event briefings for internal stakeholders, providing key information on event goals, logistics, schedules, and responsibilities to support successful planning and execution. Communications Lead: Serve as the primary point of contact for event-related communications, drafting and distributing invitations, reminders, event details, and follow-up messaging to ensure timely, accurate, and consistent outreach to Eliot Society members and Leadership constituents and guests.

Equipment: Office equipment

Education: High school diploma or equivalent high school certification or combination of education and/or experience. Certifications /Professional Licenses :No specific certification/professional license is required for this position. Work Experience:

Relevant Experience: (3 Years)

Skills: Not Applicable

Driver's License: A driver's license is not required for this position.

Preferred Qualifications: Advanced knowledge of SharePoint, MyEmma, Advancement Form, donor databases and other digital communication tools, and ability to learn other appropriate technology. Demonstrated ability to build and maintain relationships with alumni and friends of all ages and professions. Ability to work collaboratively with Advancement colleagues, academic leaders and faculty, students, and volunteers. Sensitivity to the needs and mission of WashU and understanding of the importance of university relationships with alumni and partners. Ability to use technology to manage prospect data and programs including strong computer skills. This position is located in St. Louis, MO and the targeted hiring range for this position is $21.17 - $24.50 per hour.