Office Manager

Responsibilities: Place online orders for tools, office supplies, and warehouse materials Answer phones and manage email correspondence Receive and process physical mail Process Certificate of Insurance (COI) requests Book and coordinate equipment rentals, car rentals, and heavy equipment rentals Support logistics communications Post and record receipts Track and renew local business licenses and trade permits Coordinate scheduling for required inspections (fire extinguishers, fire alarms, building, safety, and equipment)Maintain organized records of permits, certificates, and compliance documents Follow up with local municipalities or agencies on permit statuses Track expiration dates on employee certifications (OSHA cards, driver's licenses, etc.)Coordinate with field crews on scheduling, logistics, and supply needs Manage vendor relationships and contact lists Onboarding admin for new hires (paperwork, badges, and uniforms)Maintain office filing systems, both digital and physical

Requirements: Basic proficiency in Microsoft Office (Word, Excel, Outlook)Must be able to work on-site in Doral, FL — no hybrid or remote option Full-time, 40 hours/week, standard office hours

Compensation & Benefits: Medical insurance — 100% employer-paid 10 days paid vacation All major federal holidays off