Administrative Assistant
pinnacle partnersIndianapolis, IN
Administrative Assistant
L5
pinnacle partnersIndianapolis, INtoday
Occupations
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveExecutive Secretaries and Executive Administrative AssistantsLegal Secretaries and Administrative AssistantsIndustries
Office Administrative ServicesCivic and Social OrganizationsCorporate, Subsidiary, and Regional Managing OfficesAbout the Role:
Pinnacle Partners is recruiting for a Administrative Coordinator for a direct-hire opportunity in Indianapolis. This position is fully onsite and offers a Monday–Friday schedule from 8:00 a.m.–4:30 p.m. The Central Service Coordinator will support back-office operations, with a strong focus on maintaining accurate paper and electronic files.
Key Responsibilities:
- Maintain paper and electronic grant files, including scanning documents and attaching applications, reports, and other documents to the appropriate electronic files
- Provide back-up receptionist coverage, including answering and transferring calls and greeting staff and visitors
- Process UPS mailings, labels, postage, and other mailing requests
- Provide back-up support for daily incoming and outgoing mail
- Assist with assembling the board agenda five times per year
- Coordinate copier repairs and maintenance
- Assist with conference room reservations and setup details
- Perform other basic office and clerical duties
Requirements:
- 2+ years of professional work experience
- Strong attention to detail and accuracy
- Proven ability to collaborate and work well within a team
- Strong communication skills
- Experience with Microsoft 365, particularly Outlook and Word
- Comfortable providing rotating receptionist coverage
- Ability to handle confidential information with discretion
- Professional, dependable, and committed to producing accurate work
- Ability to manage periods of higher-volume filing while maintaining accuracy
Preferred: Previous administrative, clerical, or office support experience
Stable work history and demonstrated job tenure
Benefits Overview:
- Health insurance
- Two retirement plans14 holidays
- Vacation time
- Floating holidays
- Family illness time
- Short-term disability
- Long-term disability
Apply now
Level
SeniorL5
Location
Indianapolis, IN
Occupation
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Industry
Office Administrative Services
Posted
today
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