Philanthropy Operations Coordinator

POSITION OVERVIEW: (PART-TIME)

Have you got what it takes to succeed The following information should be read carefully by all candidates. The Philanthropy Operations Coordinator provides essential administrative and data support to Everyman Theatre's Philanthropy department. This is a detail-oriented, process-driven role for someone who takes pride in accurate, timely work and understands that the integrity of donor data and communications is the foundation of a healthy fundraising operation. This part-time position reports to the Donor Engagement Manager and works closely with the broader Philanthropy team. It is an excellent opportunity for someone early in their nonprofit career or looking to build foundational experience in arts fundraising. If you are interested in applying, send a cover letter and resumé to RESPONSIBILITIESGift Processing & Donor Records Process donations accurately and in a timely manner in the CRM (PatronManager) Generate and send acknowledgment letters, tax receipts, and pledge invoices Maintain accurate and up-to-date donor records, including active donor lists for season programs and the organization's website Support data entry and record maintenance across the philanthropy database Mailings & Donor Communications Coordinate logistics for direct mail and digital appeals, including maintaining mailing lists, running mail merges, and confirming supplies Serve as a point of contact with vendors including mail houses, printers, and USPSAssist with donor benefit tracking and dissemination Administrative & Events Support Maintain and track the Philanthropy department's event supply inventory Provide light administrative support to the Philanthropy team as needed Assist with setup and breakdown at donor events, including our Donor Technical Rehearsals, Backstage Breakfasts, Producer's Circle Series, and Opening Nights on an as-needed basis Support the coordination of Everyman's annual gala fundraising event, including: email communication for guests and sponsors, tracking guest and sponsor information, and supporting data entry and management for our gala fundraising platform, OneCauseQUALIFICATIONSRequiredStrong attention to detail and commitment to data accuracy Ability to follow established processes and procedures consistently Comfortable working with databases or CRM systems; willingness to learn Patron ManagerProficiency in Microsoft Office 365 Excellent xhqgsiq organizational skills and ability to meet deadlines Collaborative, dependable, and discreet with sensitive donor and financial information Preferred Previous experience in a nonprofit, arts organization, or fundraising environment Familiarity with PatronManager or Salesforce-based systems Interest in growing a career in nonprofit development or arts administration ABOUT THE POSITIONPart-time, non-exempt position; approximately 15 - 20 hours per week Schedule to be determined; some flexibility required around campaign deadlines and occasional evening events

Everyman Theatre employees receive complimentary and discounted tickets to performances and discounts to classes