Contract Administrative Assistant
hire companyChicago, IL
Contract Administrative Assistant
L5
hire companyChicago, ILtoday
Occupations
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveExecutive Secretaries and Executive Administrative AssistantsOffice and Administrative Support Workers, All OtherOur client, a mission-driven financial services organization in Downtown Chicago, is seeking an experienced Contract Administrative Assistant to provide part-time administrative and operational support during a maternity leave. This is a great opportunity for a detail-oriented, self-sufficient administrative professional who enjoys working with executives and Board members in a small, professional team environment.
Responsibilities:
- Support the Executive Director with recurring administrative tasks including document preparation, formatting, redlines, signature routing, and other projects as needed
- Coordinate Board and committee meetings, including scheduling, electronic Board book/agenda preparation, meeting materials, communications, and logistics.
- Process and reconcile Board and executive expense reports, maintain detailed tracking, and support light AP administration.
- Support annual audit preparation by gathering and organizing documentation.
- Assist with general office operations, including mail, facilities requests, vendors, supplies, and organizational projects.
- Maintain organized records, spreadsheets, templates, and documentation across multiple systems, including ongoing SharePoint projects.
- Communicate professionally with Board members, outside counsel, vendors, and internal stakeholders.
Requirements:
5+ years in an administrative or executive support role required.
Experience with accounts payable, reimbursements, and/or document management preferred.
Proficiency with Microsoft Office Suite and Adobe Acrobat required; experience with scheduling and/or survey platforms preferred.
Proven ability to manage dynamic priorities to a high level of detail within a part-time schedule.
A solution-oriented mindset coupled with proactivity and discretion when working independently.
An adaptable work ethic coupled alongside outstanding communication and quick learning.
Apply now
Level
SeniorL5
Location
Chicago, IL
Occupation
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Industry
All Other Business Support Services
Posted
today
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