Skip to main content
McCarthy Search

Administrative Assistant

L3

engineering consulting servicesYork, PAtoday

Occupations

Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveExecutive Secretaries and Executive Administrative AssistantsOffice and Administrative Support Workers, All Other

Industries

Engineering ServicesOffice Administrative ServicesOther Scientific and Technical Consulting Services
Administrative Assistant The Administrative Assistant provides clerical, document management, and administrative support to office personnel and project teams. This position assists with the preparation, processing, organization, and distribution of project and business documents while supporting daily office operations. The Administrative Assistant contributes to efficient office workflows by providing reliable administrative support and maintaining accurate records in accordance with company standards and procedures.
Responsibilities:
  • Provides administrative and clerical support to office personnel and project teams
  • Processes, formats, transmits, and distributes project and business documents in a timely manner
  • Performs word processing, data entry, and document management activities
  • Registers projects, proposals, and related business records within company systems
  • Creates and maintains project, client, and administrative files and folders
  • Organizes, files, and maintains electronic and physical records in accordance with company procedures
  • Assists with the preparation, assembly, binding, and distribution of reports and project deliverables
  • Formats, scans, uploads, and archives project and business documentation
  • Assists with answering telephone calls and directing inquiries appropriately
  • Supports incoming and outgoing mail distribution and other routine office operations
  • Provides backup support to other administrative personnel during absences, training, meetings, and periods of high workload
  • Maintains confidentiality of company, project, employee, and client information
  • Assists with maintaining organized office records and administrative systems
  • Supports continuous improvement of administrative processes and workflow efficiency
  • Performs other duties as assigned
Qualifications:
  • Required Qualifications 0 years of related experience
  • High school diploma or GED required
  • If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
  • Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
  • Strong organizational skills and attention to detail
  • Ability to manage multiple tasks and meet established deadlines
  • Effective written and verbal communication skillsAbility to accurately process and maintain documentation and records
  • Ability to learn company systems, processes, and administrative procedures
  • Ability to work both independently and as part of a team
  • Strong customer service and interpersonal skillsAbility to prioritize workload in a fast-paced environment
  • Ability to maintain confidentiality and handle sensitive information appropriately
  • Dependable work habits and a commitment to accuracy and quality
  • Military Qualifications
The following US Military ranks would qualify for this position: E-4About UsECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record's Top 500 Design Firms (April 2026), #144 in Engineering News-Record's Top 200 Environmental Firms (October 2026) and #38 in Zweig Group's Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com.ECS is an Equal Opportunity Employer.
Apply now (opens in a new tab)
Apply now (opens in a new tab)

Level

JuniorL3

Location

York, PA

Occupation

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Industry

Engineering Services

Posted

today

To get sharper similar jobs, create your profile using the link below.

Create profile