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Senior Executive Assistant

L5

adolfson petersonMinneapolis, MNyesterday

$78,000.00 - $124,000.00

Occupations

Executive Secretaries and Executive Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveLegal Secretaries and Administrative Assistants

Industries

Commercial and Institutional Building ConstructionExecutive OfficesCorporate, Subsidiary, and Regional Managing Offices
Executive Administrative Assistant Adolfson & Peterson Construction, one of the nation's top contractors, is recruiting for an experienced Executive Administrative Assistant to provide confidential, high level administrative support to Regional President and Regional Leaders by arranging travel, scheduling meetings, preparing communications, and reports, and performing executive – level administrative functions.
Responsibilities:
  • Take personal responsibility for working safely within an Incident and Injury Free (IIF) culture.
  • Provide high-level executive administrative support to the Regional President and Regional Leadership Team.
  • Plan, organize, and coordinate complex special events, meetings, travel, activities, and mailings for the Regional Leadership Team.
  • Act as the region's Onboarding Coordinator to ensure a smooth onboarding process for all new hires.
  • Serves as administrative point of contact for Regional President.
  • Plan and coordinate special regional events and company sponsored functions, including the annual company meeting, holiday party, and regional leadership retreat.
  • Manage projects and/or be a collaborative committee team member on projects.
  • Professionally represent AP, the Regional President and the Regional Leadership Team; promote internal and external customer confidence and a positive company culture by projecting a professional presence while maintaining strict confidentiality.
  • Provide additional administrative support for other departments as needed including: Providing back up for the front desk
  • Supporting Regional satellite office duties.
  • Other duties as assigned.
Requirements:
  • History of experience and proven results including: High school diploma or equivalent plus formal training for an executive administrative role and 5+ years of executive level administrative support experience. Bachelor's degree preferred.
  • Advanced proficiency with Microsoft Office including Word, Excel, and PowerPoint.
  • Advanced proficiency with video conferencing solutions including Microsoft Teams and Zoom
  • Ability to handle confidential information with absolute discretion.
  • Experience in meeting planning including scheduling and coordination.
  • Demonstrated high attention to detail.
  • Demonstrated integrity and ethical standards.
  • Developed skills (written, oral, and listening) to effectively communicate with diverse audiences.
  • Ability to efficiently manage multiple projects and priorities simultaneously under time constraints.
  • Excellent interpersonal skills with the demonstrated ability to build successful and lasting relationships.
  • Availability during non-traditional work hours; occasional calls and coordination needed during evening and weekend hours.
  • Estimated Pay: $78,000.00 - $124,000.00
Benefits:
  • Medical, Dental, Vision and Life Insurance
  • Health Savings Account 401(k)
  • Flexible Spending Accounts (Dependent & Medical Reimbursement)
  • Paid Time Off (PTO) and Holidays
  • Tuition Assistance Program
  • Employee Referral Bonus
Adolfson & Peterson Construction's (AP) ability to adapt and innovate has driven our success for more than 80 years. We are consistently ranked among the top construction managers and general contractors in the nation while maintaining one of the safest records in the industry. We bring positive and measurable change to the communities where we live, work and build. And we invest in new processes and technology to be operationally excellent and remain at the forefront of the ever-changing industry. We have been committed to quality, innovation, safety and strong relationships since our beginning in 1946. AP offers preconstruction, construction and contracting services to commercial, education, healthcare, hospitality, industrial, multifamily, municipal, data center, and senior living markets with offices across Arizona, Colorado, Minnesota, North Dakota, Texas, and Wyoming. We employ more than 850 team members who strive for excellence and embody loyalty, trust and genuine love for what they do. We go beyond the build for our communities and our people. Adolfson & Peterson Construction is an Equal Employment Opportunity Employer
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Level

SeniorL5

Salary

$78,000.00 - $124,000.00

Location

Minneapolis, MN

Occupation

Executive Secretaries and Executive Administrative Assistants

Industry

Commercial and Institutional Building Construction

Posted

yesterday

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