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McCarthy Search

Senior Executive Assistant

L5

professional recruitersSalt Lake City, UTyesterday

Occupations

Executive Secretaries and Executive Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveLegal Secretaries and Administrative Assistants

Industries

Corporate, Subsidiary, and Regional Managing OfficesExecutive OfficesExecutive Search Services
Senior Executive Assistant, Salt Lake City, UTThe Senior Executive Assistant will collaborate with and provide support for our Co-Founder/Managing Director. The ideal candidate will facilitate effective personal and professional time-management; serve as a first point of contact for the Managing Partner; manage email correspondence and screen phone calls; maintain a checklist and follow-up daily to remind Managing Director's of outstanding items, prioritize projects and manage deadlines; research, prepare and update necessary documents (agendas, contact lists, spreadsheets) in advance of and after meetings, as required; maintain confidentiality and highest level of discretion at all times with respect to all personal and business information and knowledge; Includes Personal Assistant duties; including, but not limited to, running errands, tending to other recurring and or ad-hoc projects that enable the Managing Director to focus and balance executive function with daily personal life.
Additional Job Duties:
  • Scheduling, coordination, and management of Managing Director's calendar
  • Review and prioritize Managing Director's email
  • Manage expenses and track speaking engagement reimbursements
  • Event management and planning
  • Coordinate international and domestic speaking engagements
  • Manage complex international and domestic travel
  • Act as the primary point of contact for internal and external stakeholders, responding to inquiries and directing to appropriate individuals as necessary
  • Maintain efficient document retention system
  • Completing compliance certification on ComplySciOther related administrative and support duties as required
  • Desired Experience, Knowledge, and Attributes:8+years of experience in a similar role, with a proven history of supporting C-suite executives and managing complex calendars and travel
  • Provide comprehensive administrative support to a senior executive, including scheduling, travel arrangements, expense reporting, and communication management
  • Highly organized with outstanding diligence; proven ability to keep the urgent and important in check
  • Manage and maintain confidential information and records with a high level of discretion
  • Uncompromising work ethic; strong initiative; keen attention to detail; adaptable; personable; professional in dress and appearance
  • Good moral character, ethics, honesty, loyalty, and integrity
  • Strong interpersonal skills; clear and concise written and verbal communications
  • Ability to maintain confidentiality and manage sensitive information with discretion
  • Proven ability to work with minimal guidance to solve problems and achieve desirable outcomes
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Apply now (opens in a new tab)

Level

SeniorL5

Location

Salt Lake City, UT

Occupation

Executive Secretaries and Executive Administrative Assistants

Industry

Corporate, Subsidiary, and Regional Managing Offices

Posted

yesterday

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