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McCarthy Search

Senior Executive Assistant

L5

rosenberg parkerCoatesville, PA2 days ago

Occupations

Executive Secretaries and Executive Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveLegal Secretaries and Administrative Assistants

Industries

Executive Search ServicesExecutive OfficesCorporate, Subsidiary, and Regional Managing Offices
Senior Executive Assistant Rosenberg & Parker is seeking a Senior Executive Assistant to support Senior Executives while leading a team of Executive Assistants. As a trusted partner to senior leadership, you will manage high-visibility schedules and projects, filter incoming requests, and resolve complex issues independently. You will also serve as the firm's subject matter resource for executive support, guiding and developing less experienced team members.
What You'll Do:
  • Executive Support
  • Manage and prioritize complex, frequently changing calendars across multiple time zones, resolving conflicts and protecting time for strategic priorities
  • Coordinate domestic and international travel, including flights, visas and passports, accommodations, ground transportation, changes, and detailed itineraries
  • Anticipate needs and resolve issues proactively so assigned Executives are prepared in advance
  • Serve as primary liaison between aligned Executives and internal and external stakeholders, screening, routing, and responding to communications
  • Draft, edit, and respond to correspondence, and prepare presentations, reports, and meeting materials
  • Plan meetings and events, including agendas, logistics, note-taking, and follow-up on action items
  • Research and compile background information and materials in advance of meetings and activities
  • Process expense reports and reconcile receipts accurately and on time
  • Handle sensitive corporate, financial, and personnel information with strict confidentiality
  • Provide occasional personal support as needed, such as scheduling, appointments, travel, and household or family logistics
  • Lead complex issue resolution and special projects
  • Team Leadership
  • Manage a team of Executive Assistants, including hiring, training, coaching, and development, and hold the team accountable to performance expectations
  • Ensure backup coverage and consistent service across all executive support
  • Identify and implement improvements to efficiency and quality across the team, and share best practices
  • What You Bring 8+ years of experience supporting senior or C-suite executives, ideally in a multinational firm
  • Bachelor's degree preferred
  • Demonstrated leadership, coaching, and training experience
  • Exceptional organizational, time-management, and written and verbal communication skills, with strong attention to detail
  • Expert proficiency with calendar, email, and productivity tools, including Microsoft Office (Excel, PowerPoint, Word)
  • Proven discretion with confidential information
  • Sound judgment and problem-solving skills, and comfort making decisions with limited direction
  • Ability to manage competing priorities and remain calm under pressure
  • A collaborative, team-oriented approach
  • Flexibility in a dynamic environment
About Us: Rosenberg & Parker is the largest independent surety-only broker in the world, specializing in providing bespoke surety solutions to large publicly and privately held companies. We pride ourselves on fostering an innovative, dynamic, and inclusive workplace, offering a challenging yet rewarding environment where performance is assessed based on competencies tailored to each role. Learn more about the Core Values that drive our culture. Our Commitment to Diversity, Equity, & Inclusion Rosenberg & Parker is deeply committed to creating a culture of diversity, equity, and inclusion. We encourage individuals from all backgrounds to apply. We provide reasonable accommodations for applicants and employees to perform essential job functions due to disability, religious beliefs, or other reasons protected by applicable law. If you need a reasonable accommodation during the application process, please contact offer eligible employees a comprehensive and competitive benefits package, including: Health, vision, and dental insurance Life and AD&D insurance Short-term and long-term disability insurance Flexible and Dependent Care Flexible Spending Accounts 401(k) plan Generous paid time off Paid holidays Paid Parental LeaveHybrid work from home schedule Flex TimeEAPDetails of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an "at-will position" and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, company or individual department/team performance, and market factors. Location Philadelphia, Pennsylvania or Wayne, Pennsylvania (Hybrid) Employment TypeFull Time Exempt
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Level

SeniorL5

Location

Coatesville, PA

Occupation

Executive Secretaries and Executive Administrative Assistants

Industry

Executive Search Services

Posted

2 days ago

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