Legal Administrative Clerk G115 Public Defender

Major Duties and Responsibilities This position is responsible for managing, planning, and directing the daily administrative, office, and recordkeeping functions of the department. Assists the Circuit Public Defender in the performance of their duties; types correspondence, envelopes, and memos. Receives visitors; assists customers with questions; receives deliveries from other legal offices; answers the office telephone. Responds to requests for information and refers certain requests and complaints from officials, clients, and the public to appropriate staff for resolution. Collects, sorts, and distributes mail; processes outgoing mail. Schedules appointments. Maintains office supply inventory; orders supplies. Opens files into the public defender database, maintains information current, and uploads received discovery. Performs the work of the Legal Assistant in his or her absence. Prepares trial subpoenas for the Circuit Public Defender; indicates witnesses and victims to be subpoenaed in computer record system; processes subpoenas to Sheriff's Office. Schedules interview appointments for clients and witnesses for the Circuit Public Defender; types appointment and "no show" letters. Files correspondence and legal documents in office filing system and accesses data and case updates in the computer terminal system; ensures proper indexing and filing of original legal documents. Maintains a variety of files and records including active warrants, records on felonies and misdemeanors, and the like. Types legal documents. Make arrangements for meetings and conferences for the Circuit Public Defender. Alphabetize case files and file documents in case files in preparation for court. Must be a team player with a positive can-do attitude, willing to learn additional tasks and help colleagues as needed. Professional phone voice & phone etiquette. Perform other related job duties.