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Sr. Executive Assistant Jobs

L5

clearanceHerndon, VA3 days ago

Occupations

Executive Secretaries and Executive Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveLegal Secretaries and Administrative Assistants

Industries

Executive OfficesCorporate, Subsidiary, and Regional Managing OfficesTemporary Help Services
Senior Executive Assistant Vantor is forging the new frontier of spatial intelligence, helping decision makers and operators navigate what's happening now and shape what's coming next. Vantor is a place for problem solvers, changemakers, and go-getters-where people are working together to help our customers see the world differently, and in doing so, be seen differently. Come be part of a mission, not just a job, where you can: Shape your own future, build the next big thing, and change the world. We are seeking a highly experienced, proactive, and resourceful Senior Executive Assistant to provide strategic and operational support to the USG CFO and Executive Leaders. This role requires exceptional organizational skills, executive presence, sound judgment, and the ability to manage multiple high-priority initiatives in a fast-paced, dynamic environment. The ideal candidate thrives under pressure, anticipates needs before they arise, and serves as a trusted partner to senior leadership while handling highly confidential information with discretion and professionalism. This role requires being onsite Tuesday - Thursday in our Herndon, VA office.
Key Responsibilities:
  • Manage complex and ever-changing executive calendars, ensuring alignment of priorities, meetings, and strategic initiatives
  • Assess changing priorities, identify conflicts, and use sound judgment to reschedule meetings and protect time for critical touchpoints, including when schedules are compressed or competing.
  • Present clear options, context, and trade-offs when a decision or escalation is needed; resolve scheduling and prioritization issues independently within established guidelines.
  • Coordinate domestic and at times international travel arrangements, including itineraries, visas if necessary, accommodations, transportation, and expense reporting
  • Prepare and manage expense reports accurately and resolve incomplete items timely.
  • Support and coordinate local events and initiatives as needed including logistics, agendas, and action tracking
  • Handle sensitive and confidential information with exceptional judgment, integrity, and discretion
  • Anticipate executive needs by proactively identifying issues, prioritizing tasks, solving problems, and driving operational efficiency
  • Support initiatives with a collaborative, adaptable, and solutions-oriented mindset
  • Maintain a calm, professional demeanor while navigating competing priorities and high-pressure situations
  • Utilize technology, automation, and AI-enabled tools to optimize executive workflows and administrative processes
  • Support both in-person collaboration and digital coordination across global teams and time zones
Minimum qualifications:
  • U.S. citizenship 5+ years of experience supporting C-suite or senior executives in a fast-paced corporate environment
  • Ability to acquire a clearance
  • Demonstrated success managing multiple complex executive calendars, competing priorities, domestic and international travel, and time-sensitive logistics.
  • Experience processing travel and expense reports accurately and within deadlines.
  • Strong judgment and the ability to operate independently within defined guidelines in ambiguous, fast-changing environments.
  • Proven ability to anticipate needs, manage risks before they surface, drive execution, and ensure follow-through.
  • Exceptional written and verbal communication skills, including the ability to prepare clear, actionable, executive-ready, adaptable, and highly collaborative in both in-person and remote environments
  • Demonstrated discretion and integrity when handling highly sensitive
to work with composure and build cooperative, trusting, and accountable relationships across an Executive Assistant team. Professional experience with Google Workspace and Microsoft 365.Ability to work on-site at least three days per week and potentially more depending on executive travel and in-office presence. May fluctuate on any given week and must be flexible to qualifications: Bachelor's degree or equivalent experience. Experience supporting multiple senior executives simultaneously Experience with Concur, Workday, Teams, and modern collaboration tools. Experience using approved AI tools to improve productivity while maintaining accuracy and confidentiality. Understanding of how effective executive support advances broader organizational priorities.
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Level

SeniorL5

Location

Herndon, VA

Occupation

Executive Secretaries and Executive Administrative Assistants

Industry

Executive Offices

Posted

3 days ago

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