Executive Assistant to Chief Executive Officer

Job Description: JINSA is looking for an Executive Assistant to the CEO, who will assist the CEO’s various efforts, and act as an administrator in the office. The Executive Assistant’s responsibilities include: Scheduling meetings, conferences and Zooms involving the CEO with senior government, diplomatic, and academic figures. Helping to manage the CEO’s travel. Interacting with JINSA’s Board of Directors and scheduling their meetings/conferences/Zooms. Facilitating Board of Director meetings by planning agendas, developing and distributing presentations and reports. Reducing CEO’s workload. Assisting in event planning and operations as needed. Documenting and inputting Executive activities in fundraising database. Coordinating Executive activities with other staff members’ workflow. Ordering office supplies and act as main contact for vendors. Manage office equipment and scheduling service appointments Answering phones Tracking staff sick/vacation leave. Managing office’s digital subscriptions. Producing emails to JINSA’s extensive contact list. Handling confidential matters with absolute discretion. Some domestic travel may be required. Skills,