Executive Assistant and Office Manager - Greenwich, CT

Administrative ProfessionalSFM is seeking an administrative professional to work full-time, in person, out of our Greenwich, CT office. This role combines executive-level administrative support with office management responsibilities. The successful candidate will provide high-touch administrative support to investment professionals and key business leaders while also overseeing day-to-day operations of a 10-20 person office space. This individual will also serve as back-up to the US Office Manager and to other executive/administrative assistants as needed, and will take on ad-hoc projects as they arise. The ideal candidate is highly organized, discreet, and comfortable operating in a fast-paced environment with competing priorities. Major Responsibilities Manage day-to-day office operations Coordinate with the US Office Manager on service calls and third-party vendors to resolve facility issues (HVAC, electrical, minor repairs, etc.)Control office inventory and manage relationships with food service, mail room, and cleaning vendors Review and process invoices related to CT office facilities Serve as back-up to the US Office Manager when out Provide Administrative support to up to four (4) senior investment professionals/key business leaders Triage incoming calls, handling directly where possible and escalating as needed Manage complex calendars with discretion, scheduling and confirming meetings, sending reminders, and assisting with material preparation and distribution Coordinate domestic and international travel arrangements Build and maintain external relationships critical to the teams' success (e.g., brokers, company management teams) Prepare meeting summaries, notes, presentations, memos, board reports, and other correspondence Process travel and expense reports via Workday Support department projects as needed Provide back-up coverage for other executive/administrative assistants Handle occasional personal tasks Support ad-hoc projects across the office and broader team as needed. What We ValueMust show an owner's mindset and a strong willingness to take on new tasks and responsibilities as needed Excellent written and verbal communication skills Strong organizational skills and attention to detail Advanced PowerPoint skills, with experience creating slide decks for senior executives Able to work effectively in a fast-paced environment Exhibit professionalism always Capable of managing multiple projects simultaneously and expeditiously. Able to be flexible and proactive Experience supporting a senior individual and/or managing an office space is a plus We anticipate the base salary of this role to be between $100,000-$125,000. In addition to a base salary, the successful candidate will also be eligible to receive a discretionary year-end bonus. In all respects, candidates need to reflect the following SFM core values: Smart risk-taking // Owner's Mindset // Teamwork // Humility // Integrity