Courtroom Specialist

Position Description: Classification Title: Courtroom Specialist Deputy Clerk FLSA Status: Non-Exempt Employment Status: Full-time Pay Grade: A9 Reports To: Director of Court Services Department: Court Services Work Schedule: 40 hours per week Distinguishing Job Characteristics Performs clerical tasks related to the electronic preparation, processing and journalizing of court entries, orders, legal service, and physical filing of case files / documents. Understands general legal requirements and case processes within Juvenile Court jurisdiction."In this position, you are an At-Will Employee serving at the pleasure of the Administrative Judge."

Essential Duties and Responsibilities: Enters case data into computer, proofreads and edits as needed. Completes entries based upon input from the Judge and / or Magistrate presiding over hearings including financial and employment information for child support order purposes; schedules administrative items for hearing, completes administrative paperwork and entries; distributes entries and perfects service on parties and records in the Court docket; identifies forms necessary to complete entries and orders; provides notice to appropriate agency representatives, attorneys and public. Reviews incoming documentation to assure applicable requirements are met. Tracks case plans and other items required for the court / hearing; calls parties to courtroom, and assists in physical movement throughout the facility. Manages mass dockets; supports completion of required reports including Ohio Supreme Court Report, PPTG, BMV, IV-D, physical DYS or Supreme Court file inventories, grandparent filing review, and any others as identified. Sorts data and organizes entries, orders, case documents and other material into numerical, alphabetical, chronological or subject order. Reviews legal documents for completeness and appropriate information. Prepares warrants / capiases as ordered in the Court case management system and provides appropriate hard copies, including defendant demographics for law enforcement to serve. Prepares case files and closes cases following final disposition hearing. Answers telephone, provides appropriate information, takes messages; communicates using email, fax, telephone, mail and in person. Records, affixes Court seal and time-stamp, electronically logs case identification information. Makes certified copies. Prepares mailing of court documents according to office procedure. Assigned to evening, weekend, and holiday dockets with coverage rotation.

Confidential Data: Documentation that is not of the public record for juveniles and adults.

Working Conditions: Good office working conditions.

Usual Physical Demands: The following physical demands are typically exhibited by position incumbents performing this job's essential duties and responsibilities. These physical demands are not, and should not be construed to be job qualification standards, but are illustrated to help the employer, employee and/or applicant identify tasks where reasonable accommodations may need to be made when an otherwise qualified person is unable to perform the job's essential duties because of an ADA disability. While performing duties of this job, the employee regularly exhibits digital dexterity and eye-hand coordination when typing entries and performing other tasks. The employee frequently sits for extended periods of time, accurately recording detailed information from testimony within a case management system. The employee should be able to see details on a computer screen and hear information relayed at a normal speaking level, with or without the employee's corrective action. The employee occasionally stands, walks and may be required to bend or stretch to maintain physical files. Employee converses verbally with others, normally in person. Vision demands include close, relatively detailed vision when typing and using a computer screen.

Required Knowledge, Skills and Abilities: Knowledge of: Basic legal terminology and terminology specific to juvenile, civil, and criminal law; Court procedures and process; general office practices; data entry with special emphasis on use of JCS (case management system) and Word. Ability to: generally evaluate and understand legal terminology; type a minimum of 50 words / minute accurately; use consistent grammar and accurately spell; listen to dictation / live testimony and accurately record in a case management system during a hearing on the record; ability to work efficiently in Word / Exchange; arrange items in numerical, alphabetical chronological and subject order; timely manage deadlines for completion. Skill in: operation of computer and specific programs for efficient production of entries; data entry; categorizing information; general typing; application of job software programs; proofing and correcting inputting errors / scanned documents; multi-task - listening / typing;

Qualifications: Associates degree; or high school diploma, GED or equivalent, with three-years' related experience in operating a computer, data entry and juvenile court processes. Demonstrate an ability to analyze legal documents and live testimony for accurate entry preparation. Must be able to type 50 wpm, be proficient in use of Word and the Juvenile Court System (JCS).Ability to document identity and employment eligibility within three (3) days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act requirements. Licensure or Certification Requirements NoneThis job description in no manner states or implies that these are the only duties and responsibilities to be performed by the employee filling this position, who will be required to follow instructions and perform any duties required by the employee's supervisor or designee.