Senior Executive Assistant – Financial Services

Location: New York, NY – Hybrid

Duration: 12-Month Contract with Possible Extension / Conversion

Ideal Candidate Profile: The ideal candidate is someone who has supported senior executives in a Fortune 500 company, major financial institution, or similarly complex organization and is comfortable operating in a high-visibility executive environment. Experience supporting C-suite executives, Board-level activities, executive committees, or senior management events is highly desirable.

Position Overview: We are seeking an experienced Senior Executive Assistant to provide high-level administrative and operational support within a senior executive environment at a leading global financial services organization. This role will report approximately three levels below the CEO and will support executive-level functions involving the CEO, Board of Directors, and Executive Management team. The ideal candidate will have experience supporting senior executives in a large, complex organization, preferably within financial services or a similarly structured corporate environment. The successful candidate will be highly organized, discreet, detail-oriented, and comfortable managing competing priorities in a fast-paced, high-visibility environment.

Key Responsibilities: Provide high-level administrative support to a senior C15-level executive and the broader department. Manage complex calendars, schedule meetings, secure conference rooms, and coordinate competing priorities. Coordinate executive meetings, conferences, events, and other high-visibility functions involving senior leadership. Arrange domestic and international business travel, including flights, hotels, ground transportation, agendas, and itineraries. Support overseas travel requirements, including visas, ticketing, foreign exchange, airport transfers, and expense reporting. Prepare and distribute meeting materials, agendas, schedules, correspondence, and other executive documents. Handle incoming calls, inquiries, and communications professionally and confidentially. Maintain organized files, records, reports, and departmental documentation. Process invoices, supplies, and administrative requests through internal procurement and payment systems. Process and follow up on virtual administrative requests and ensure timely completion. Handle highly sensitive and confidential information with discretion and sound judgment. Coordinate with internal stakeholders, senior executives, vendors, and external contacts as needed. Support additional administrative and executive functions as assigned. Demonstrate strong awareness of risk, compliance, confidentiality, and corporate policies when handling business matters.

Required Qualifications: Previous experience as an Executive Assistant, Senior Executive Assistant, Senior Administrative Assistant, or similar role. Experience supporting senior executives in a large, complex organization. Financial services, banking, investment management, or other highly regulated industry experience strongly preferred. Experience managing complex executive calendars and coordinating high-level meetings/events. Strong domestic and international travel coordination experience. Excellent organizational and time-management skills with the ability to manage multiple priorities. Strong written and verbal communication skills. High level of professionalism, discretion, and confidentiality. Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint. Bachelor's degree or equivalent professional experience.