Operations Coordinator

Operations/ Program Coordinator The Operations and Program Coordinator supports the daily operations. This position coordinates financial records and payment processing, fundraising event logistics, board and committee meetings, grant administration, and program activities. The coordinator works closely with Foundation staff, volunteers, donors, school representatives, and district personnel to maintain accurate records and meet deadlines. Financial Administration- Record and process deposits in QuickBooks, including checks, PayPal, ACH- Maintain program and fund tracking spreadsheets; research available balances and respond to inquiries concerning funds- Prepare checks in accordance with established approval procedures and compile monthly check detail reports for the Executive Director, Treasurer and Executive Committee.- Reconcile QuickBooks flow-through accounts twice annually Fundraising Events- Prepare committee meeting packets, prior sponsor call lists, sponsorship and team tracking spreadsheets, and event registration pages- Assist staff with event operations, setup, cleanup, and other logistical needs- Prepare registration lists, volunteer instructions, VIP materials, gift bags, raffle displays, award tables, and other event supplies; coordinate board volunteer sign-ups.- Gather, transport, set up, and return event materials and supplies