Executive Operations & Events Manager

Executive Assistant & Operations Manager | Jacksonville, FL | Full-Time | $75,000–$85,000 An executives day can change in minutes. A meeting runs long. A flight gets delayed. A priority shifts. A decision made in the morning creates three new action items by lunch. The people who succeed in executive operations dont wait for direction when that happens. They anticipate. They organize. They follow through. And they make sure important things dont get missed. Were hiring an Executive Assistant & Operations Manager to work directly alongside company leadership and partners, helping manage priorities, coordinate operations, and ensure critical initiatives move forward. This role is best suited for someone who enjoys being the person others rely on when something important needs to get done. What This Role Really Is This is not an event planning position. And its not a traditional administrative assistant role focused solely on calendars and scheduling. This role sits at the intersection of: Executive SupportBusiness OperationsProject CoordinationStrategic ExecutionProcess ImprovementYoull help senior leadership stay focused on high-value priorities by ensuring details, logistics, communication, and follow-through are handled effectively. Events are part of the role. Executive partnership and operational execution are the core of it. What Youll OwnExecutive calendar management and schedulingComplex travel coordination and logisticsExecutive meeting preparation, agendas, presentations, and follow-upTracking priorities, action items, and strategic initiativesManaging communication and coordination across departmentsBuilding systems, processes, and organizational structure that improve efficiencySupporting leadership with research, documentation, and project executionIdentifying opportunities to improve workflows through technology and AICoordinating leadership meetings, retreats, and company events as neededManaging vendors, contracts, and operational logistics associated with executive initiativesWho This Role Is For This role is for someone who: Has supported executives, founders, business owners, or senior leaders beforeThrives in fast-moving environments where priorities shift frequentlyNaturally thinks several steps aheadTakes ownership without waiting for instructionsEnjoys bringing order to complexityCan manage multiple priorities without dropping detailsIs highly organized, resourceful, and dependableUses technology and AI tools to improve productivity and efficiencyFinds satisfaction in helping leaders operate at a higher levelWho This Role Is NOT For This role is probably not a fit if: Youre primarily seeking an event planning positionMost of your experience is focused on social events, weddings, hospitality events, or event productionYou prefer highly structured environments with narrowly defined responsibilitiesYou require step-by-step direction to manage prioritiesYou are uncomfortable operating independentlyYou prefer managing events more than supporting executive operationsWere looking for someone whose primary strength is executive support and operational execution. Event coordination is important—but it is not the primary focus of the role. AI & Technology Matter Here We believe exceptional operators create leverage through technology. You should already be comfortable using AI tools such as ChatGPT, Claude, Gemini, Perplexity, or similar platforms to improve: CommunicationResearchMeeting preparationDocumentationProject managementWorkflow efficiencyWere looking for someone who naturally asks: "Is there a better way to do this?" And then helps build it. What Were Looking For 5+ years of experience supporting executives, business leaders, founders, or senior leadership teamsExperience managing complex calendars, travel, and executive logisticsStrong project coordination and operational support experienceExceptional organizational and time management skillsStrong written and verbal communication skillsAbility to manage confidential information with discretionExperience building systems and improving processesProficiency with Microsoft Office and modern workplace technologyExperience using AI-powered productivity toolsWhy RISE This role provides a unique opportunity to work closely with company leadership and influence how work gets done across the organization. Youll be trusted with meaningful responsibilities, exposed to strategic initiatives, and given the opportunity to help build systems that support a growing company. If youre the person everyone calls when something important needs to get done, wed like to meet you. AI Hiring Process Disclosure We may use artificial intelligence (AI) tools to support portions of the hiring process, including reviewing applications, analyzing resumes, screening candidates, and evaluating responses. These tools are used to assist our recruitment team and do not replace human judgment. All hiring decisions are ultimately made by people. If you would like additional information regarding how your information is processed during the hiring process, please contact us.