Executive Assistant

Position Overview: We are seeking a highly organized, detail-oriented Executive Assistant to support executive leadership in a fast-paced real estate development and title insurance environment. This is a critical role requiring professionalism, discretion, strong customer service skills, and the ability to manage multiple priorities with precision. Real estate development or title experience is a strong plus. The ideal candidate thrives under pressure, communicates confidently, and anticipates needs before they arise.

Key Responsibilities: Executive Support Manage executive calendar, scheduling, and meeting coordination Screen and prioritize emails and phone communications Prepare reports, presentations, and correspondence Track deadlines and ensure follow-through on key projects Assist with strategic planning and administrative organization Assist with transaction coordination Communicate with lenders, realtors, developers, and underwriters Help track files, deadlines, and closing schedules Maintain organized digital and physical file systems Administration & Office Operations Draft professional emails and business correspondence Maintain CRM systems and spreadsheets Data entry and reporting using Excel Customer service support for clients and partners Vendor coordination and invoice tracking Order supplies and maintain office organization Compliance & Documentation Assist with document preparation and notarization Must be able to obtain a Texas Notary Public commission (or already have one) Online Notary certification a plus Maintain confidentiality and discretion at all times Qualifications Minimum 3–5 years Executive Assistant experience Proficient in Microsoft Office Suite (Excel, Word, Outlook required) Comfortable working on Microsoft-based systems Excellent written and verbal communication skills Highly organized with strong attention to detail Ability to multitask in a deadline-driven environment Professional demeanor and business maturity Reliable daily commute to Houston Galleria area Required Skills Advanced calendar management Strong email etiquette and business writing Problem-solving mindset Ability to anticipate executive needs Discretion with sensitive information Time management and prioritization Preferred Title software familiarity (SoftPro or similar a plus) Experience working with underwriters Compensation Competitive hourly pay based on experience.