Administrative Assistant

Responsibilities: Perform accurate data entry and maintain company records and databases. Organize, scan, file, and maintain physical and electronic documents. Prepare and process customer invoices in a timely manner, ensuring accurate documentation. Track and maintain field technician hours and timesheets. Review timesheets for accuracy and follow up on discrepancies as needed. Support day-to-day administrative functions to ensure smooth office operations. Respond to phone calls, emails, and general administrative inquiries. Assist with generating reports and updating records. Provide additional office support as needed. Essential Skills 1 - 2 years of experience in administrative, office support, billing/invoicing, or data entry roles preferred. Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook).Excellent attention to detail and organizational skills. Ability to prioritize tasks and manage multiple responsibilities simultaneously. Strong written and verbal communication skills. Ability to work independently and as part of a team.

Additional Skills & Qualifications: Experience with SamPro software and bookkeeping. Proficiency in hour tracking and billing processes. Computer savvy with a capability to adapt to new technologies quickly.

Work Environment: This position is a temporary assignment with the possibility to become permanent, initially covering a leave for approximately 3-4 months. The role requires working on-site from 7:00 AM to 3:30 PM, Monday through Friday. You will be part of a team of about 7 employees in a collaborative office setting.

Job Type & Location: This is a Contract position based out of Westbury, NY.

Pay and Benefits: The pay range for this position is $26.00 - $28.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace TypeThis is a fully onsite position in Westbury, NY.Application Deadline This position is anticipated to close on Oct 5, 2026.