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Executive Assistant

L5

singularity defenseEl Segundo, CA9 days ago

Occupations

Executive Secretaries and Executive Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveLegal Secretaries and Administrative Assistants

Industries

Corporate, Subsidiary, and Regional Managing OfficesExecutive OfficesGuided Missile and Space Vehicle Manufacturing
Executive Assistant
About Us: We are a stealth-mode Aerospace & Defense startup headquartered in Gardena, CA. Our founding team hails from SpaceX, Anduril, Tesla and Lockheed Martin, and we are backed by Joint Staff-level military leadership and top-tier Silicon Valley rms. We're assembling a high-agency team committed to moving fast, solving hard problems, and defending what matters most. With a world-class business development & leadership team already in place, we are well positioned to capitalize on already overwhelming demand. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant with 57 years of experience supporting senior executives. The ideal candidate will be a strategic partner who thrives in a fast-paced environment, exercises sound judgment, and maintains the highest level of professionalism and confidentiality.
Key Responsibilities:
  • Provide comprehensive administrative support to senior leadership, including calendar management, meeting coordination, and travel arrangements
  • Managing C suite calendars and emails.
  • Manage complex scheduling, prioritize appointments, and anticipate executive needs
  • Prepare reports, presentations, agendas, and meeting materials
  • Draft, review, and manage correspondence on behalf of executives
  • Coordinate internal and external meetings, including logistics and follow-ups
  • Serve as a liaison between executives and internal/external stakeholders
  • Handle confidential information with discretion and integrity
  • Track key projects and ensure timely follow-up on action items
  • Support event planning, board meetings, and executive-level initiatives
  • Improve administrative processes and implement organizational systems
Qualifications:
  • 57 years of experience supporting C-level or senior executives
  • Bachelor's degree preferred
  • Exceptional organizational and time-management skills
  • Strong written and verbal communication skills
  • High level of professionalism and discretion
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Teams, Zoom, Slack)
  • Ability to multitask and prioritize in a dynamic environment
  • Strong problem-solving skills and attention to detail
Key Competencies:
  • Proactive and self-motivated
  • Strong interpersonal skills
  • Ability to anticipate needs and think ahead
  • Adaptability and flexibility
  • High emotional intelligence
Apply now
Apply now

Level

SeniorL5

Location

El Segundo, CA

Occupation

Executive Secretaries and Executive Administrative Assistants

Industry

Corporate, Subsidiary, and Regional Managing Offices

Posted

9 days ago

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