Executive Assistant

JOB SUMMARY: Firm X is seeking an experienced, full-time Executive Assistant to support the firm's co-founder in their New Jersey, office. The successful candidate will work full-time in our Pine Brook, NJ, office.

RESPONSIBILITIES: Assist the co-founder in an extremely fast-paced, high energy environmentActing as point of contact between the partner and internal or external colleaguesPosition has considerable contact with sophisticated clients and requires advanced social skillsProviding administrative assistance, including writing emails on the partner's behalfManaging the attorney's heavy calendar, coordinating meetings and appointmentsTime entry using CenterBaseAnswering direct lines in a timely and polite mannerTracking CLE credits earned, including scheduling CLE courses and submitting certificates of completion to multiple states; keeping recordsMaking travel arrangements and detailed itinerariesCommunicating calmly with partner, staff, attorneys, and clientsOrganizing and coordinating marketing activity, tasks, travel and meetingsCommunication both in written and spoken formREQUIREMENTS:Three (3+) years' experience as an Executive Assistant (prior experience as an Executive Assistant for a high-level executive preferred; law firm or professional services experience helpful) Extensive calendaring/scheduling experienceAbove average proficiency in MS Word, Outlook, Excel, Power Point and AdobeExcellent communication, proofreading, organization and management skillsAbility to multitask and prioritize assignmentsGreat verbal and written communication skillsProfessional discretion and exceptional attention to detail