Night School Office Administrator

Starting Hourly Pay: 18.26 Responsible for the day-to-day administration of the Excel Center’s night school program, including reception desk, to facilitate organizational effectiveness and efficiency within the school.

Essential Duties and Responsibilities: Responsible for receptionist duties which includes welcoming visitors and answering phones in a polite and friendly manner, keeping details and accurate records of visitor requests and calls received. Ensures the reception area remains clean and tidy at all times. Assists with creating event agendas, processing contracts and invoices, planning and managing orders (promotional and other) and coordinating details with vendors and/or attendees. Receives all deliveries, sorts and distributes incoming mail, taking inventory of supplies, and restocking as needed. Operates standard office equipment on a regular basis including fax machine, copy machine, and a computer. Provides clerical support through data entry, filing, collating, and sorting, using appropriate software programs, if needed. Responsible for the reasonable purchasing of office food and beverages, supplies, furniture, and equipment. Under the direction of the Events Manager, assists with all logistical, administrative, and operational details of various events. Assists with supervision of event volunteers and support team required for events. Identifies and resolves problems in a timely manner, then gathers and analyzes related information. Assists the Events Manager to coordinate any marketing or design projects associated with events. Orders supplies for Corporate Events department. In a professional manner, works with all levels of management, teams, volunteers, and vendors. Develops processes and procedures that are efficient and cost-effective such as creating a supply order tracker, vendor list, etc. Must be able to quickly acquire a thorough knowledge of policies and procedures and understand the mission, vision, and culture of the organization. May also provide administrative support for additional departments, as needed. Maintains regular and consistent in-person attendance. Performs other related duties, as needed.

Minimum Qualifications: (Education, Experience, Skills):2 years’ experience as an administrative professional in a corporate setting preferred. Experience managing an office environment, preferred. Strong customer service orientation. Must be proficient in Microsoft Word, Excel, Power Point and Outlook. Ability to multi-task and work in a fast-paced environment. High attention to detail and accuracy. Ability to speak and read English proficiently, required. Ability to pass a background check and drug screen, where applicable for position