Office Manager

Location: Coral Gables, FL 33146

Salary: $75,000–$85,000 annually

Employment Type: Full-Time

Benefits: Excellent benefits package, including 401(k) with employer match

Position Overview: We are seeking an experienced and highly organized Law Firm Office Manager / Administrator to oversee the daily operations of a small, established law firm in Coral Gables. This is a hands-on management position responsible for keeping the office running efficiently while overseeing administrative operations, human resources, payroll, personnel management, and vendor relationships. The ideal candidate is a proactive, resourceful professional who understands the unique needs of a law firm environment and enjoys wearing multiple hats. This individual will serve as a key point of contact for office operations and personnel, ensuring the firm operates smoothly and efficiently.

Key Responsibilities: Law Firm Operations & AdministrationOversee the daily administrative and operational functions of the law firm. Ensure the office runs efficiently and all administrative needs are addressed. Develop and maintain office procedures, policies, and organizational processes. Coordinate office supplies, equipment, facilities, and general administrative needs. Handle confidential firm information and personnel matters with discretion.

Human Resources & Personnel Management: Oversee HR-related functions, including employee onboarding, offboarding, and personnel documentation. Manage employee records, policies, attendance, and general HR administration. Serve as a primary resource for employee questions and day-to-day personnel matters. Assist with employee relations and help maintain a positive, professional office environment. Coordinate benefits administration and employee-related matters. Payroll & Benefits AdministrationOversee payroll processing and ensure employees are paid accurately and on time. Maintain payroll records and coordinate payroll-related administrative functions. Assist with benefits administration, including retirement plan coordination and 401(k) matters.

Vendor & Office Management: Manage relationships with outside vendors and service providers. Coordinate vendor contracts, services, invoices, and ongoing office needs. Monitor office expenses and assist with operational budgeting. Identify opportunities to improve office efficiency and streamline processes.

Qualifications: 5+ years of previous experience managing the administrative operations of a law firm or professional services office. Experience overseeing HR functions, payroll, and personnel administration. Strong organizational, leadership, and problem-solving skills. Experience managing vendor relationships and office operations. Ability to handle confidential information with professionalism and discretion. Excellent communication and interpersonal skills. Ability to work independently, prioritize responsibilities, and manage multiple functions in a small-office environment.

Compensation & Benefits: Competitive salary of $75,000–$85,000 annually. Excellent benefits package.401(k) with employer matching. Opportunity to take ownership of the day-to-day operations of a professional law firm environment. This is an excellent opportunity for an experienced law firm administrator or office manager who enjoys a hands-on leadership role and wants to make a meaningful impact on the overall success and efficiency of a firm.