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Executive Administrative Assistant

L5

confidentialFort Lauderdale, FL6 days ago

Occupations

Executive Secretaries and Executive Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveLegal Secretaries and Administrative Assistants

Industries

Executive OfficesExecutive Search ServicesCorporate, Subsidiary, and Regional Managing Offices
CONFIDENTIAL SEARCHExecutive Assistant to the President and CEO (Must have Banking or Financial Services experience)A well-established organization in Miami is conducting a confidential search for an experienced, bilingual Executive Assistant to provide high-level support to its President and CEO. This position requires exceptional discretion, professionalism, organization, and the ability to manage sensitive information.
Position Overview: The Executive Assistant will manage the President and CEO’s day-to-day administrative needs and serve as a key liaison for the organization, Executive Administrative Assistant.
Key Responsibilities:
  • Provide comprehensive administrative support to the President and CEO.
  • Manage confidential executive documents, correspondence, records, and digital communications.
  • Coordinate the President and CEO’s calendar, appointments, agendas, event registrations, and RSVPs.
  • Plan and coordinate, including preparing presentation materials for in-person and virtual delivery.
  • Arrange domestic and international travel and accommodations for the CEO and employees.
  • Prepare, review, and maintain accurate travel and expense reports.
  • Complete monthly reconciliations of petty cash and corporate credit cards.
  • Review invoices for accuracy before submitting them for approval.
  • Manage special projects and additional responsibilities as assigned by executive leadership.
Qualifications:
  • Associate degree in Business Administration preferred; equivalent professional experience will be considered.
  • Must have at least twenty years of Administrative support, including three years of experience supporting C-suite executives in an administrative capacity.
  • Bilingual proficiency in English and Spanish is required. Must have Banking or Financial experience
  • Advanced proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
  • Excellent written and verbal communication skills in English and Spanish, with the ability to interact professionally at every level of an organization.
  • Strong attention to detail, accuracy, and confidentiality.
  • Exceptional organizational, time-management, multitasking, and prioritization skills.
  • Strong internal and external customer service skills.
  • Ability to exercise sound judgment, take initiative, and work effectively with minimal supervision.
  • Experience supervising administrative or front-office personnel is preferred. All inquiries and candidate information will be handled with the highest level of confidentiality.
Apply now (opens in a new tab)
Apply now (opens in a new tab)

Level

SeniorL5

Location

Fort Lauderdale, FL

Occupation

Executive Secretaries and Executive Administrative Assistants

Industry

Executive Offices

Posted

6 days ago

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