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Legal Secretary (AU Commercial, Criminal & Property)

L5

d2bDenver, COtoday

Occupations

Legal Secretaries and Administrative AssistantsLegal Support Workers, All OtherParalegals and Legal Assistants

Industries

All Other Legal ServicesOffices of LawyersOffice Administrative Services
Legal Secretary (Commercial, Criminal & Property)
Position: Legal Secretary (Commercial, Criminal & Property)
Salary: PHP 80,000 to PHP 90,000 per month
Working Hours & Conditions: Monday to Friday, 8:00 AM to 5:30 PM Sydney Time
Role Overview: This is a broad and varied role that sits at the heart of daily operations — covering everything from conveyancing and estate planning support to financial administration and front-line client service. The ideal candidate brings a minimum of five years' legal secretarial experience, advanced proficiency in Smokeball and PEXA, and the confidence to manage a high-volume workload independently. This role requires someone who is meticulously organised, professionally presented, and deeply committed to accuracy, confidentiality, and client care.
Responsibilities:
  • Legal Administration
  • Provide comprehensive secretarial and administrative support to the Principal Solicitor and Practice Manager
  • Prepare, format, and amend legal documents, correspondence, and contracts, and complete online court applications
  • Maintain accurate records and document management systems, including matter management
  • Manage diary, appointment scheduling, and meeting coordination
  • Handle incoming and outgoing correspondence, emails, and telephone enquiries
  • Conveyancing & Property Transactions
  • Assist with residential and commercial conveyancing matters from instruction through to settlement
  • Prepare conveyancing documentation and contracts
  • Conduct title, council, and property searches
  • Liaise with clients, real estate agents, brokers, buyers' agents, and financial institutions
  • Coordinate settlements and manage post-settlement requirements
  • Prepare and lodge documents via PEXAMonitor critical dates and ensure compliance with settlement timelines
  • Estate Planning Support
  • Draft and prepare Wills, Enduring Powers of Attorney, and Enduring Guardianship documents
  • Coordinate execution appointments
  • Manage client communications throughout the estate planning process
  • Prepare probate and estate administration documentation where required
  • Financial Administration
  • Prepare invoices and trust account requests
  • Process receipts to clients and assist with accounts payable and receivable
  • Reconcile client payments and matter-related expenses
  • Manage financial administration using XeroClient Service
  • Act as the first point of contact for clients and stakeholders, delivering a high standard of professional service
  • Maintain confidentiality and professionalism at all times
  • Build and maintain strong relationships with referral partners including buyers' agents, mortgage brokers, and real estate professionals
Apply now (opens in a new tab)
Apply now (opens in a new tab)

Level

SeniorL5

Location

Denver, CO

Occupation

Legal Secretaries and Administrative Assistants

Industry

All Other Legal Services

Posted

today

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