Office Services Assistant

Summary: The Office Services Associate will be part of a team that provides a superior level of service to the firm. Including front desk reception, hospitality services, and administrative responsibilitiesFront DeskWelcome visitors by greeting them in person or by telephone; answering or referring inquiriesGreet, welcome, and announce guests appropriately; direct them to assigned conference rooms if neededCreate daily schedule of meetings with external visitors, register external visitors with building securityScreen and direct all main line incoming callsManage the main phone line general greetingsMonitor and check the general voice mailbox every morningMaintain appearance of conference roomsManage conference room reservationsMaintain reception area and all common areasAdministrativeMaintain current list of vendors and update with changes or additions, upon requestMonthly expense report reconciliation for all office/pantry supply ordersPerform weekly inventory of lunchroom, pantry and mother’s room. Order and stock items as neededReconcile Seamless account expenses and route to Office Manager for approvalProvide backup support to Mailroom Associate & Hospitality AssociateHospitalityAssist with food & beverage set-ups for meetings, events, and group meets, upon requestWork with respective caterer(s) on menu selectionsSource new catering vendors upon requestOrder food, beverages, and snacks for meal perk programs