Health & Safety Administrative Specialist I

Summary: The Health & Safety Administrative Specialist supports the administration and coordination of workplace safety and health programs within a manufacturing environment. The position assists Operations, Maintenance, Engineering, Human Resources, Purchasing, and EH&S leadership with hazard identification, regulatory compliance support, incident documentation, safety communication materials, training coordination, and department administration. This role works under the direction of EH&S leadership within established programs and procedures, escalating significant, unusual, or high-risk matters for review and decision.

Responsibilities: Conduct scheduled safety inspections and jobsite audits; document findings and report items requiring escalation or immediate correction to EH&S leadership Support Job Hazard Analyses (JHA), ergonomic assessments, and PPE hazard assessments; document risk rankings and recommended controls for EH&S leadership review Support industrial hygiene monitoring programs, including sampling logistics and coordination with external consultants and laboratories; compile and organize results for EH&S leadership review Maintain exposure monitoring logs and hazard assessment documentation required under OSHA and company recordkeeping requirements Participate in and support investigations of injuries, near misses, and property damage events, including root cause analysis documentation Track corrective and preventive actions to closure and follow up with responsible departments on status Compile injury and illness information for OSHA recordability determination by EH&S leadership; maintain OSHA 300, 300A, and 301 documentation and support workers' compensation case files Support development and revision of site safety programs, procedures, and safety-related work instructions Coordinate and deliver safety training, including new hire orientation, hazard communication, PPE, and lockout/tagout awareness; track completion and maintain training records Apply established OSHA requirements, company standards, and consensus standards within assigned responsibilities, escalating interpretation questions and compliance matters to EH&S leadership Conduct layered process audits and internal compliance reviews; compile safety performance data and prepare summary reports for EH&S leadership Administer and maintain records within EHS management systems for incident tracking, corrective actions, training, and compliance reporting Support contractor safety qualification, emergency response drills, and ISO 14001/45001 management system activities as assigned Produce and maintain site safety communication materials, including signage, hazard labels, safety boards, digital displays, posters, and campaign artwork Apply site standards for safety signage and visual communication in accordance with OSHA 29 CFR 1910.145, ANSI Z535, NFPA 704, and GHS labeling requirements Translate approved technical and procedural content into plain-language visual formats understandable by a multilingual and multicultural workforce Coordinate with print and installation vendors, review proofs, and submit final artwork to EH&S leadership for approval prior to production Review and verify EH&S department invoices against purchase orders, quotations, and goods or services received; resolve discrepancies with vendors, Purchasing, and Accounting Apply cost center and general ledger coding to department invoices and prepare purchase requisitions for EH&S leadership approval Track EH&S spending against approved budget, document variances, and support budget forecasting Maintain vendor records, service agreements, pricing documentation, and certificates of insurance for the department Maintain cleanliness at the work site in accordance with 5S3R Standards (Sort, Set in Order, Shine, Standardize, Sustain; Right Location, Right Quantity, Right Container) Maintain regular and reliable on-site attendance Perform other duties as assigned Scope of Responsibility This position operates under the direction of EH&S leadership within established programs, policies, and procedures. Within that scope, the position: Holds stop-work authority to halt work or remove equipment from service when an imminent hazard is identified, consistent with the site safety program, and immediately notifies EH&S leadership and area management Conducts inspections and audits according to schedules and priorities established by EH&S leadership Documents findings and prepares recommendations for corrective and preventive actions for EH&S leadership review and decision Prepares safety communication content, invoices, and requisitions for EH&S leadership approval Applies established OSHA standards, consensus standards, and company policy to routine site conditions, escalating interpretation questions and significant compliance matters to EH&S leadership

Qualifications: Bachelor's degree in Occupational Safety, Environmental Health, Industrial Hygiene, Engineering, or a related field preferred; equivalent combination of relevant education, training, and industrial safety experience may be considered Professional certifications such as Associate Safety Professional (ASP), Graduate Safety Practitioner (GSP), or other safety-related credentials preferred OSHA 30-Hour General Industry certification preferred Experience Minimum 1 year of experience supporting safety programs in a manufacturing or industrial environment required; 2–3 years preferred Experience supporting safety inspections, workplace audits, or incident documentation preferred Experience working with OSHA regulations and industrial safety practices preferred Experience supporting industrial hygiene sampling or exposure monitoring logistics preferred Experience developing safety communication, signage, training visuals, or awareness campaign materials preferred Experience with invoice review, purchase requisitions, or department budget tracking preferred Experience working with EHS management systems or safety documentation tools preferred Exposure to chemical, electrical, mechanical, or automation-related hazards in industrial environments preferred Sponsorship This position is not eligible for employment-based visa sponsorship, now or in the future. Candidates must possess current, unrestricted authorization to work in the United States. Skills Working knowledge of OSHA safety regulations and workplace hazard recognition principles Ability to conduct safety inspections and document findings accurately and thoroughly Working knowledge of safety sign, color, and labeling standards, including ANSI Z535 and GHS Graphic layout and design ability using tools such as Microsoft Publisher, PowerPoint, Canva, Adobe Illustrator, or Adobe InDesign Ability to convert technical and regulatory content into clear, plain-language visual materials Ability to review invoices for accuracy, apply cost center and account coding, and track spending against budget Ability to communicate effectively with employees, supervisors, vendors, and cross-functional teams Strong organizational, documentation, and recordkeeping skills Proficiency in Microsoft Office Suite, including Excel for data tracking and analysis Strong problem-solving and analytical skills Ability to manage multiple assignments and priorities within established programs and procedures

Physical Requirements: This position combines office-based work with regular presence in production and support areas. Must be able to move throughout the facility, including production floors, mechanical rooms, utility areas, and rooftops, to observe operations and conduct assessments Must be able to properly wear the following PPE while in designated areas: safety glasses, steel-toed shoes, nitrile gloves, ear protection, and cleanroom garments Must be able to sit and/or stand for extended periods Must be able to stoop, twist, bend, and reach overhead to inspect equipment and work areas Must be able to use hands and fingers to operate tools, sampling and monitoring equipment, and computer systems Must be able to occasionally lift and carry materials or monitoring equipment up to 25 pounds Ability to work flexible hours, including off-shift and weekend coverage, as needed to support production operations Work may involve handling or working in proximity to hazardous materials and regulated industrial chemicals Exposure to chemical vapors, dust, or other controlled substances may occur depending on area assignment Exposure to noise, heat, mechanical equipment, and industrial chemicals may occur depending on location Work may occur in mechanical rooms, utility areas, rooftops, or other industrial environments Strict adherence to company safety policies and OSHA Hazard Communication requirements is mandatory Employees must properly wear and maintain assigned personal protective equipment (PPE) at all times within designated areas Required PPE may include respirators, chemical-resistant garments, gloves, eye protection, face shields, or other equipment determined by process and risk assessment Fast-paced manufacturing environment HLBMA LLC is an Equal Employment Opportunity (EEO) employer that values the diversity of its workforce.