Events and Travel Manager

Responsibilities: Plan and manage events from concept to wrap, including themes, run of show, budgets, and timelines. Source, vet, and manage venues, caterers, florists, entertainment, production, and other vendors. Build and track event budgets and report on spend. Manage guest lists, invitations, RSVPs, seating, and guest communications. Book talent and manage agent communications, travel, and on-site logistics. Plan special travel that falls outside routine trips, including charters, multi-day itineraries, group stays, and activities. Build contingency plans for weather, logistics, and last-minute changes. Travel to properties to oversee installations and run events on site, including load-in, load-out, staffing, and timelines. Plan and manage seasonal decor and installations across properties, including holiday lighting, trees, and florals. Work closely with the Executive Personal Assistant and Personal Assistant on calendars and meeting notes. Lead post-event debriefs and keep records of preferences, vendor performance, and feedback. Build and maintain planning tools, templates, checklists, and a trusted vendor network.

Qualifications: 5+ years planning and executing high-end events at a top luxury event production firm, a family office, or a similar private setting. Experience running large-scale entertaining and multi-day group travel. Established vendor network in New York City, the Hamptons, and other key markets. Strong budgeting, negotiation, and project management skills. Able to run several events and trips at once. Highly creative, with refined taste and close attention to detail. Humble and team-oriented. Fun, energetic, and polished. Calm and resourceful when plans change. Highly discreet and comfortable working in private homes. Available for evenings, weekends, holidays, and extended travel, including international.

Location: New York, NY. Fully in person, Monday through Friday, in a Manhattan office. Time spent on Long Island as needed as well. Must be flexible on weekends and holidays as needed.

Compensation: $150,000 to $180,000 DOE, plus year-end bonus.

Benefits: Health, dental, and vision insurance, 401(k) with match, and lunches provided. Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment. Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.