INMATE RECORDS CLERK

Salary: $32,941.00 - $36,235.00 Annually

Opening Date: 09/29/2026

FunctionJoin the Hampton Sheriff's Office in a vital role supporting detention and judicial operations. The Inmate Records Clerk ensures inmate incarceration records are accurate, complete, and maintained in compliance with federal, state, and local laws, Compensation Board requirements, and Sheriff's Office policies and procedures. This position plays an important part in processing court and release documents, maintaining official records, and preparing reports essential to the operation of the facility. Typical Task: Maintain and update inmate records with precision and confidentiality Process court documents, releases, and transfer paperwork Conduct warrant checks (VCIN/NCIC) for inmate release eligibility Enter and manage data in jail management systems (LIDS) Calculate inmate sentences, good time, and release dates Prepare daily, monthly, and quarterly reports (including use-of-force reports) Coordinate with courts, law enforcement, and internal staff Audit records and ensure compliance with policies and regulations Respond to inquiries and correspondence related to inmate records

Mission Square: 457 / Roth IRS / Roth 457 (b) IRAEmployees begin accruing annual and sick leave immediately. Other forms of leave include: Maternity Leave Parental Bonding LeaveCare for Sick Parent Leave Birthday Leave Personal day (available every quarter) The eleven paid holidays each year include: New Year's DayMartin Luther King, Jr. DayPresident's DayMemorial DayJuneteenth DayIndependence DayLabor DayVeterans' DayThanksgiving DayChristmas DayEmployee's birthday The retirement plan is offered through the Virginia Retirement System (VRS1-888-827-3847) and is a defined benefit pension plan. For more information, see the VRS website. Group life insurance is offered through the VRS and the carrier is Securian Financial. Mission Square Retirement plans 457, Roth IRA, Roth 457 plans are offered through Mission Square Retirement(1-800-669-7400). For more information, visit Medical / Dental and Dependent Care Reimbursement Accounts are offered on a pre-tax basis in order to reduce the amount of tax the employee pays. Direct deposit into most banks is a convenient finance feature. Employees are covered for Workers' Compensation where appropriate. Training and Career Development: The Employee Education Assistance Program (EEAP) encourages employee development through (1) educational programs leading to a degree, (2) skilled craft or trade training leading to a certificate or license and (3) coursework to renew and update skills. Eligibility criteria apply. In addition, the City offers training opportunities in technological, leadership, supervisory, and other areas of government/business knowledge and skill development. The Employee Assistance Program (EAP) is confidential and personal counseling service for the employee and their immediate family contact CompPysch at 1-877-327-2872 or see01Which statement below best describes the highest level of education you have completed? High school diploma/GEDSome college Associates degree Bachelors degree Master's or higher02Do you possess a current, valid driver's license? If currently licensed outside Virginia, can you obtain a valid Virginia driver's license within 30 days of employment? Yes, I possess a valid Virginia driver's license. Yes, I possess a valid out-of-state driver's license and can obtain a Virginia driver's license within 30 days of employment. No, I do not currently possess a valid driver's license.03Do you have any visible tattoos on your hands, neckline or above, or face that are visible while in uniform? No visible tattoos in the areas listed. Yes, I have visible tattoos in the areas listed.04 Which option best describes your experience in professional experience in records management, data entry, or administrative support involving confidential information? (YOUR APPLICATION MUST INCLUDE WHERE THIS EXPERIENCE WAS OBTAINED) No experience 1-2 years of experience 3-4 years of experience5 or more years of experience05Are you able to work a flexible work schedule that includes nights, weekends, holidays, overtime, and varying shifts? YesNo06Are you available for on-call employment? YesNo07Are you at least 18 years of age or older? YesNo08Are you able to perform the essential functions of the job for which you are applying, with or without reasonable accommodations? YesNo09Have you experimented with any illegal drugs or substances within the last twelve months? YesNo10Have you worked for this agency? If yes, please provide dates, supervisors, etc. N/A if no.11 Have you been convicted in any court of law of any criminal charge, whether felony or misdemeanor? YesNo12Have you been arrested or charged with any criminal offense? YesNo13Have you ever received a ticket or summons for any violation of traffic laws? YesNo14Have you ever been a victim of any criminal act that was reported to legal authorities? YesNo15Have you ever been involved in any misconduct with an inmate or co-worker? YesNo16Within the past five (5) years, have you been convicted of DUI, DWI, or any serious driving-related offense? YesNo17Have you ever been convicted of driving with a suspended or revoked license? YesNo18If you answered Yes to any of the above questions, 10-16, please explain in detail: giving dates, place, charge, and final disposition. N/A if you answered no to all questions 10-16.19 May we contact your present employer? YesNo20Are you able and willing to complete a pre-employment physical examination, including urinalysis and drug screening? YesNo21If applying for a sworn position, are you able and willing to complete a physical agility and fitness test? YesNo22Are you willing to take and pass a written examination assessing reading comprehension and math computation? YesNo23Are you willing to submit to a comprehensive background investigation, including a polygraph examination? YesNo24I have downloaded and completed the Authorization for Release of Information form that is required and must be turned in, in person. (If no, please download the form before completing this application.)YesNo25I understand that this position may be considered essential/emergency personnel for purposes of emergency/crisis management to include being "on call" or responding to emergency situations during inclement weather and/or other job-related conditions. href="">>YesNoRequired Question