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Legal Assistant - Healthcare Transactions and Regulations

L4

c4 technical servicesSaint Paul, MNtoday

Occupations

Legal Secretaries and Administrative AssistantsParalegals and Legal AssistantsLegal Support Workers, All Other

Industries

Offices of LawyersAll Other Legal ServicesOffice Administrative Services
Legal Assistant - Healthcare Transactions and Regulations Location: MN - Ability to work in office 50% of the work week, increasing to at least 80% of the work week (at least four days per work week) starting January 4, 2027. Direct Hire We are seeking a Legal Assistant to support our Health Transactions and Regulatory team with transactional and regulatory matters, including corporate formations and reorganizations, mergers and acquisitions, and administrative processes tied to healthcare operations and changes of ownership. Do you manage multiple priorities with ease? Are you a clear communicator who thrives in a fast-paced environment? If so, we would love to hear from you as we build our team.
In this role, you will:
  • Provide legal administrative support to attorneys, serving as a liaison for clients.
  • Initiate client/matter openings, including conflicts checks, and engagement letters.
  • Proactively review calendars to maintain an overview of attorneys’ deadlines; anticipate next steps and implement follow-up procedures to ensure deadlines are met.
  • Create, edit, revise, redline, and proofread documents.
  • Enter attorneys’ time, ensure accuracy by proofreading, using spellcheck and appropriate task codes to comply with firm policies.
  • Assist with the billing process, including distributing monthly proformas, reviewing and editing proformas, and sending invoices and related correspondence to clients.
  • Maintain client files, both electronic and hard copy; file electronic documents promptly and accurately in Outlook and document management system.
  • Process and route incoming mail and electronic communications upon receipt as well as prepare outgoing mail (including packages for shipment) for prompt delivery.
  • Process reimbursement requests, check requests, and vendor invoices.
  • Coordinate attorney meetings and appointments, including scheduling conference rooms.
  • Coordinate travel arrangements, including flights, hotels, and rental cars.
  • Maintain attorney CLE records, including seminar registration and reporting.
  • Provide a high level of customer service to attorneys and clients.
  • Delegate administrative tasks to Department Administrative Assistants.
  • May be requested to perform other duties as requested.
What we’re looking for:
  • High School diploma or G.E.D. equivalent.
  • At least 4 years of related experience, law firm experience preferred.
  • Advanced knowledge of Microsoft Office.
  • Proficient with Kofax Power PDF.
  • Excellent oral and written communication skills.
  • Attention to detail and accuracy.
  • Strong organizational skills.
  • Excellent customer/client service focus and skills.
  • Ability to coordinate multiple tasks and perform well under pressure to ensure deadlines are met.
  • Ability to use good judgment in resolving conflict and working in challenging situations.
  • Ability to maintain client and firm confidentiality.
  • Positive attitude and ability to work both independently and in a team environment.
  • Excellent analytical and problem-solving skills; ability to use independent judgment.
  • Thorough understanding of legal terminology and procedures pertinent to the practice area.
  • Work in office 50% of the work week, increasing to at least 80% of the work week (at least four days per work week) starting January 4, 2027.
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Apply now (opens in a new tab)

Level

MidL4

Location

Saint Paul, MN

Occupation

Legal Secretaries and Administrative Assistants

Industry

Offices of Lawyers

Posted

today

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