Administrative Assistant

Specific Duties: Your specific duties will include: Manage advisor calendars, schedule client appointments, and coordinate meetings and follow-up activities. Prepare, proofread, and format client correspondence, emails, letters, and meeting materials. Serve as a professional and welcoming point of contact for clients by phone, email, and in person. Maintain accurate client records, electronic files, and confidential financial documents. Assist with client onboarding, account forms, document collection, and tracking of outstanding paperwork. Support account administration through Fidelity, including coordinating paperwork and following up on service requests under the direction of the advisory team. Assist with tax support activities, including collecting and organizing tax documents, tracking deadlines, and following up with clients for missing information. Assist with tax return preparation and electronic filing workflows as assigned and under the direction of the responsible tax professional. Coordinate communications among clients, advisors, and tax professionals to ensure requests are handled efficiently and kept on track. Prepare documents, spreadsheets, and reports using Microsoft Office. Provide general office support, including scanning, filing, mail processing, and maintaining office supplies.

Required Qualifications: Previous administrative or client service experience within a wealth management, registered investment advisory (RIA), or financial planning firm. Experience supporting tax-related workflows, including organizing tax documents and assisting with tax preparation or filing processes. Proficiency in Microsoft Office, particularly Outlook, Word, and Excel. Strong calendar management, organizational, and follow-up skills. Excellent written and verbal communication skills, with the ability to prepare polished and professional client correspondence. Strong attention to detail and the ability to manage multiple priorities and deadlines effectively. Professionalism, discretion, and sound judgment when handling confidential client information. Ability to work on-site 2530 hours per week.

Preferred Qualifications: Experience using Fidelity advisor or custodial platforms and processing related account paperwork. Experience with tax preparation software and electronic tax filing. Familiarity with financial services CRM systems. Series 65 license is a plus.

Pay Rate Range: $25 - $35/ Hour Compensation may vary outside of this range depending on a number of factors, including a candidate's qualifications, skills, competencies, and experience, and location. Employees have access to healthcare benefits, including medical, dental, and vision as well as a 401(k) plan. Workway, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable laws, regulations, and ordinances.