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Operations Coordinator

L4

elios aiHonolulu, HI6 days ago

Occupations

Business Operations Specialists, All OtherAdministrative Services ManagersSecretaries and Administrative Assistants, Except Legal, Medical, and Executive

Industries

Office Administrative ServicesCustom Computer Programming ServicesAll Other Business Support Services
Operations Coordinator
Location: Houston, TX (Hybrid) or Remote (US) | Type: Full Time | Experience: 1 to 3 years
About the Role: A growing AI services firm is hiring an Operations Coordinator to keep its business running smoothly behind the scenes. This person will report to the Director of Operations. They'll own the recurring processes that keep contractors paid, clients billed and records accurate. The company helps organizations put AI to work through strategy, specialist expertise and project delivery. Every new client, hire and project creates operational work. This role makes sure that work gets done on time and done right. This role suits someone who likes bringing order to a busy environment and seeing tasks through to the end.
What You'll Do:
  • Own the recurring operations cycle, including contractor time tracking, client billing and payment follow-upOnboard and offboard clients, contractors and employees across the company's systems
  • Manage contracts and agreements through signature and filing
  • Support finance with expense review and month-end preparation
  • Keep internal platforms and records accurate and up to date
  • Handle office, team and event logistics
  • Find repeat work that can be simplified or automated, and help build better processes as the company grows
  • Qualifications1 to 3 years in operations, administration, billing, HR coordination, or a similar role
  • Strong organization and a track record of meeting recurring deadlines without reminders
  • Attention to detail, especially with numbers and records
  • Clear, professional written communication
  • Comfort learning new software quickly; experience with accounting, HR or CRM tools is a plus
  • Discretion with confidential information
  • Curiosity about using AI tools in everyday work
Why Join: This is a small, fast-moving team, and operations sits at the center of it. The person in this role will work alongside leadership, finance and delivery, and will see how an AI company runs from the inside. The role grows with the person in it. As they take ownership of these processes, more of the operations function becomes theirs. To apply, click Apply on LinkedIn
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Level

MidL4

Location

Honolulu, HI

Occupation

Business Operations Specialists, All Other

Industry

Office Administrative Services

Posted

6 days ago

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