Sales Coordinator

Position Overview: We are seeking a highly capable Sales & Operations Coordinator to support our Director of Operations and sales efforts. This role is best suited for someone with a technical, engineering-adjacent, or analytical background who can translate client conversations into clear scope, requirements, and concise proposal narratives. This is not a purely administrative role—we’re looking for someone who can think critically, communicate clearly, and bring structure to fast-moving client interactions.

Key Responsibilities: Communicate with prospective and existing clients Translate client discussions into clear scopes of work and written proposals Prepare, track, and follow up on proposals and pricing Maintain CRM systems with consistent, timely follow-up Support pipeline tracking and reporting Coordinate internal handoff from sales to engineering teams Provide general administrative and operational support to the team

Qualifications: Strong written and verbal communication skills, with the ability to distill complex information into clear, structured output High attention to detail and strong organizational skills Ability to manage multiple priorities in a fast-paced environment Professional and confident in client interactions Bachelor’s degree in Engineering, Construction Management, Business, Communications, or related field preferred 1+ year experience in engineering, construction, sales support, or client-facing roles preferred Proficient in Microsoft Office; familiarity with CRM tools (Monday.com, Panda Doc, Google Workspace) is a plus

Salary: $65,000 – $95,000, commensurate with experience Discretionary bonuses 401(k) with matching Health insurance Paid time off Breakfast, lunch, and snacks provided On-site gym Full-time position, training in Southampton, with ability to move to Quogue office within 1 year.