Administrative Support Specialist

Duties and Responsibilities: As an administrative support specialist, you will participate in all aspects of the division. You will work with customers, vendors, and internal personnel to help perform and complete jobs.• Participating in a weekly division meeting• Master scheduler of manpower, working from the office with field superintendents to maintain the daily schedule and inform team members as to where they need to be each day, including attendance in the weekly PM meeting to be aware of company needs and requirements• Update the calendar for floor prep and RAF business units and provide division management with reports as requested• Process weekly hours for both the floor prep and RAF business units and submit to division management for review• Maintain vacation log for the division / add time off to weekly calendar, submitting all vacation requests to division management for review• Provide sub-contractors with work orders before job starts• Maintain stock inventory (pick tickets will be required for all prep jobs moving forward)• Maintain and purchase equipment and tooling inventory, obtaining approval for any equipment/tool expenditure above $250.00• Order entry for both the floor prep and RAF business units as required. This includes creation of PO’s for all orders• Receive and process all vendor invoices and submit for review to division management before submitting to AP• Assist with submittals and shop drawings for both the floor prep and RAF business units• Maintain samples for both the floor prep and RAF business units (includes shipping out sample requests)• Prepare all pay apps for both the floor prep and RAF business units as required, including Textura / billing programs and other documents as required• Collect and reconcile all credit card receipts for each business unit each month and submit to division management for review• Process all closeout documents• Create a database for the access floor division, including contacting GC’s / end users throughout the entire region to ensure we are in their systems properly; complete required pre-qualifications and new vendor processing forms• Process background checks and security requirements as needed• Contact vendors and suppliers to gather pricing on products as needed• Download plans and specs for the floor prep and RAF divisions, creating job folders• Use the Callidus software to assist and perform takeoffs and tracing as needed• Set up hotel accommodation and travel for personnel as needed Contact Martha Michaux at mmichaux@hirenetworks.com or (919)981-6200 x 314 with questions regarding this posting. A Word resume is preferred when applying. When looking for a job, have you ever heard the phrase… it is not about what you know, it is who you know? At Hire Networks, it really is all about who we know. Whether your current contract is coming to a close, you’re looking to advance your career or are a company on the hunt for new talent and wanting to expand…let Hire Networks put our networks to work for you. Hire Networks is an equal opportunity employer.