Office Administrator
Office Administrator
L4
Occupations
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveAdministrative Services ManagersOffice Clerks, GeneralIndustries
Miscellaneous Financial Investment ActivitiesCorporate, Subsidiary, and Regional Managing OfficesTrust, Fiduciary, and Custody Activities- Greet guests and direct them to appropriate conference rooms
- Contact CIFC host when guests arrive
- Answer incoming calls
- Assist in preparation of marketing materials for meetings (binding books)
- Efficiently maintain conference room calendar
- Provide and facilitate catering for meetings, investor luncheons, etc.
- Liaise with building regarding issues or needs, communicating directly with building maintenance or support personnel
- Register guests with building security
- Serve beverages to guests
- Obtain ID cards for new employees and replacements as needed
- Order business cards for employees
- Sort and distribute mail and packages
- Mail and FedEx (i.e. postage, airbills, Certified Mail, etc.)Maintain and tidy copy rooms and pantries
- Orders office supplies and pantry items
- Stock copy rooms and pantries
- Assist other admins with special projects as needed
- Communicate with vendors when equipment repairs are needed
- Assist in coordinating firmwide events
Level
MidL4
Location
Jersey City, NJ
Occupation
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Industry
Miscellaneous Financial Investment Activities
Posted
8 days ago
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