Legal Secretary- 3683355 Job at AMS Staffing Inc. in Nashville

Location: Nashville, TN 37201 Salary/Payrate: $60K-$95KWork Environment: Onsite Term: DHBachelor’s degree required: NoReferral Fee: AMS will pay $500 should the person you refer gets hired

Job Description: Our client, a well-regarded law firm, is looking for a Legal Secretary to join their Nashville team.

Key Responsibilities: Prepare, format, edit, proofread, and finalize pleadings, briefs, correspondence, and other legal documents. Electronically file documents with state and federal courts; maintain familiarity with e-filing procedures and court requirements. Maintain organized, current client files and litigation records. Manage attorney calendars using Outlook and Milana, including appointments, deadlines, hearings, and critical dates. Coordinate attorney travel, schedules, and related logistics. Enter, audit, and update timekeeping records, including appropriate litigation codes. Process attorney expense reports, reimbursements, and mileage submissions. Provide professional, responsive telephone and administrative support to attorneys and reception as needed. Review vendor invoices for accuracy, prepare payment requests, and ensure timely submission to clients or accounting. Assist with the preparation, review, and timely submission of pre-bills and client invoices.

Qualifications: High school diploma required; college degree preferred. Minimum 5 years of legal secretarial or litigation support experience. Experience supporting Tennessee litigation required; California litigation experience is a plus. Proficiency with Lexis Nexis, PACER, ECF, Aderant Milana, and Concur. Strong understanding of legal terminology, litigation procedures, court filings, and legal documentation, including preparing tables of contents and tables of authorities. Advanced computer skills with Microsoft Word, Excel, Power Point, Outlook, document management systems, time-entry platforms, e-filing applications, and databases. Exceptional organizational skills, attention to detail, accuracy, discretion, and ability to manage multiple deadlines in a fast-paced legal environment.