Skip to main content
McCarthy Search

Executive Assistant to CEO

L5

be meyersRedmond, WAtoday

Occupations

Executive Secretaries and Executive Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveLegal Secretaries and Administrative Assistants

Industries

Executive OfficesCorporate, Subsidiary, and Regional Managing OfficesOffice Administrative Services
Executive Assistant The Executive Assistant provides high-level and confidential administrative support to the CEO and serves as the CEO's primary liaison to all internal and external constituents, including the Senior Management Team and the Board of Advisors.
Essential Duties And Responsibilities:
  • Maintain a high-level of confidentiality and professionalism.
  • Proactively manage the CEO's calendar and schedule; maximize efficiency by organizing, prioritizing, and managing competing interests for his time and attention.
  • Proactively identify issues that can impact CEO's ability to execute on commitments and coordinate mitigation of those issues.
  • Communicate clearly and consistently with internal and external constituents; handle high-level contacts and communications.
  • Maintain contact database and document interaction with key contacts.
  • Provide general and administrative support to CEO.Anticipate, and respond proactively to, the needs of the CEO.Compose and distribute professional correspondence, using individual initiative and as assigned.
  • Coordinate meetings for the CEO – communicating with all necessary parties.
  • Complete special projects as assigned by the CEO.Ensure proper conference room setup/breakdown and food setup for meetings.
  • Create, organize, file and maintain accurate electronic files and hardcopy folders.
  • Complete and submit executive expense reports, working directly with Accounting.
  • Assist with personal matters at the direction of the CEO.Provide support when needed to the different departments regarding event planning.
  • Other duties as assigned. MUST LOVE GUNS!This position is expected to be onsite.
  • SkillsAnd Qualifications
  • Ability to handle confidential information with discretion, and work with professionals inside and outside the company.
  • Exceptional organizational, analytical and proofreading skills, time management, ability to multitask and handle competing deadlines.
  • Ability to work independently with minimal direction.
  • Exceptional written, verbal, and interpersonal communication skills. Ability to prioritize tasks and be flexible to last minute changes/ directions.
  • Must be available for limited travel. Approximately 10% of time or less.
Education
And/Or Experience: Degree preferred.
Language Skills: Must have exceptional written, verbal and interpersonal communications skills. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from group of managers, clients, customers, and the general public.
Mathematical Skills: Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Reasoning Ability: Ability to define problems, collects data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Certificates, Licenses, Registrations: Must possess a valid unrestricted Washington State Driver's License. Computer SkillsStrong working knowledge of the Microsoft Office Suite of applications.
Physical Demands: This position requires the incumbent to climb or balance occasionally and frequently requires standing, walking, sitting and reaching with hands and arms. Using hands to finger, handle or feel and talking and hearing are required regularly. This position requires the utilization of a PC; the employee may occasionally lift up to 25 pounds. Specific vision abilities required by this job are close, distance, color and peripheral vision, depth perception and the ability to adjust focus.
Work Environment: The noise level in the work environment is usually moderate in an office environment. (Examples: business office with computers and/or computer printers, light traffic) Employment with B.E. Meyers & Co. is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, Veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
Apply now (opens in a new tab)
Apply now (opens in a new tab)

Level

SeniorL5

Location

Redmond, WA

Occupation

Executive Secretaries and Executive Administrative Assistants

Industry

Executive Offices

Posted

today

To get sharper similar jobs, create your profile using the link below.

Create profile