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Event Coordinator Executive Assistant - HowGood - Remote

L5

remote work working at homePortland, ME3 days ago

$55,000 - $65,000 a year

Occupations

Meeting, Convention, and Event PlannersExecutive Secretaries and Executive Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and Executive

Industries

Convention and Trade Show OrganizersAll Other Support ServicesPromoters of Performing Arts, Sports, and Similar Events without Facilities
Event Coordinator And Executive Assistant HowGood is a sustainability intelligence company helping the food industry measure and reduce its environmental and social impact. This role is largely focused on supporting the execution of our Regen House events, but will also have the opportunity to work with our CEO and other leadership to support their admin. This is a chance to see up close how a fast-growing climate company builds partnerships, and to play a real part in it. It's a great fit for someone who loves details, moves easily between priorities, and is passionate about climate and food systems.
Event Coordinator Responsibilities: Support venue, vendor, run-of-show and logistics planning, and keep timelines and trackers up to manage outreach and ongoing communication with partners and sponsors. Track contracts from draft to signature and invoicing, and keep partners informed at each step. Plan and run select smaller events as assigned, from concept through day-of execution and wrap-up. Build and refine the trackers, templates and workflows that keep Regen House running smoothly, and find ways to make each event cycle smoother than the last.
Executive Assistant Responsibilities:
  • Own and protect executive calendars, balancing priorities and flagging conflicts early.
  • Coordinate internal and external meetings across time zones.
  • Book and manage travel and accommodations, and prepare clear itineraries.
  • Coordinate outreach before conferences, schedule meetings and plan executives' time onsite. Track follow-ups afterward.
  • Draft, schedule and publish LinkedIn posts for select executives in their voice.
  • We Think You'll Thrive In This Role If You:
  • Have 1-3 years of experience in event coordination, project management, or a closely related administrative or assistant role.
  • Build your own systems to organize and manage complex, multi-part projects for consistent follow through
  • Can juggle competing priorities and stay calm when plans change
  • Write clearly, succinctly, and warmly, building strong relationships with partners, executives, and other stakeholders
  • Bring a strong sense of ownership and care, for the details and for the bigger mission
  • Are comfortable with Google Workspace, Slack, project trackers like Notion, and LinkedInBonus: Use AI tools in your workflows beyond basic drafting, such as organizing information, streamlining repetitive tasks, or setting up automations. You're curious about new tools and eager to keep learning.
Application Process: We aim to respond to every applicant within two to three weeks, whatever the decision. Here's what to expect:
  • Submit Application
  • Screening Interview2-3 interview rounds with members of our leadership team you'd be working with
  • Reference and background check
Offer$55,000 - $65,000 a year Benefits: Health insurance + Vision & Dental 401k with company match Flexible PTO (that we actually want you to use!) Paid parental leave Work remotely, or from our upstate NY office, or hybrid HowGood is an Equal Opportunity Employer. We aim to employ people who reflect the diverse nature of society and encourage candidates from all backgrounds to apply. We seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
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Level

SeniorL5

Salary

$55,000 - $65,000 a year

Location

Portland, ME

Occupation

Meeting, Convention, and Event Planners

Industry

Convention and Trade Show Organizers

Posted

3 days ago

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