Administrative Assistant

Key Responsibilities Include: Performing administrative and secretarial duties with a high level of discretion and independent judgment. Evaluating division functions to improve efficiency and increase productivity. Managing extensive public contact—both in person and by phone—while representing the Health Services Bureau Chief with professionalism and accuracy. Providing essential information to task forces, committees, and council members, including department policies and state or federal rules. Maintaining data logs, generating statistical reports, and developing organized filing systems. Managing division documents in accordance with office procedures and the state's Records Management system. Reviewing correspondence for the Bureau Chief and researching information needed for accurate responses. Coordinating and scheduling meetings for the Bureau Chief. Performing other duties as assigned. If you're ready to support a mission-driven team and take on a role where your organizational skills and professionalism will shine, we invite you to apply and help us shape the future of corrections in Montana.

Qualifications: The knowledge, skills and abilities for this position are typically acquired through a combination of education and experience equivalent to:

• High School Diploma
• One year of Office or Clerical work experience
• Alternative combinations of education and experience will be considered on a case-by-case basis.

Benefits: Your service is rewarded with competitive compensation and generous State of Montana Benefits. State of Montana employment may qualify for student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program.

Application Instructions: Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application. To initiate an application and be considered, you must attach your resume, cover letter, and mark the attachments as a "Relevant File". In your cover letter, state why you are applying for the position and anything that makes you uniquely qualified. Applications missing required documentation may not be considered.

Salary: $25.98 - $25.98 Hourly

Number of Openings: 1Employee Status: Regular

Schedule: Full-Time

Job Type: Standard

Shift: Day JobTravel: Yes, 5% of the Time

Union: 000 - None

Posting Date: Oct 29, 2026, 5:07:44 PMClosing Date (based on your computer's timezone): Nov 13, 2026, 6:59:00 AMRequired Application Materials: Cover Letter, Resume

Contact Name: Paula Plattner | Contact Email: | Contact Phone: 406-916-0858 Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application. State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.