Tax, Trusts & Estates Administrative Assistant

Key Responsibilities: Prepare and assemble Trusts & Estates binders, including drafting cover letters, compiling emails, and organizing supporting documents. Finalize binder sets for client mailings, prepare tables of contents, apply Fed Ex shipping labels, and confirm formatting accuracy. Handle printing, labeling, and preparation of outgoing mail and Fed Ex shipments. Support attorneys by preparing and organizing materials for client meetings. Submit and track check requests in a timely manner. Accurately file and organize records within the firm's document management system (e.g., MyCase, MyManage, or similar platforms). Assist with new matter openings, including preparation of administrative forms and conducting conflict checks. Provide backup support for Client Services, including original document handling and vault management.

Required Qualifications: Prior law firm experience with a focus on tax, trusts, and estates (required). Proficiency with Microsoft Office Suite and document management systems. Strong organizational skills and exceptional attention to detail. Excellent written and verbal communication skills. Ability to balance multiple priorities and meet deadlines in a fast-paced legal environment. Reliable transportation (this role is not accessible by public transit).