Executive Assistant

Executive Assistant Flex intends to spin off its Cloud and Power Infrastructure segment into a new, independent publicly traded company, Axiom, with the spin planned for Q1 2027. If the intended spin occurs, this role will support Axiom, a company focused on critical digital infrastructure and delivering end-to-end power and thermal management solutions for AI data centers and other mission-critical applications. For our Axiom CIO organization in Austin, TX we are looking for an Executive Assistant to provide valuable administrative and operational support for the Axiom Chief Information Officer. This highly visible role offers a broad perspective across Axiom. You will contribute to projects that advance business priorities and strengthen collaboration across the CIO organization and the broader company. This role is located in our Austin Corporate Headquarters with great visibility to Axiom leadership. The Executive Assistant's scope and role may be adapted based on the Axiom CIO's responsibilities, priorities, personality, and communication style. Talented Executive Assistants know and understand that the executive's success is a reflection of their work and vice versa. As Axiom prepares to become an independent company, we are building a positive, diverse, and supportive culture with dynamic career opportunities. We are eager to add another strong contributor to Axiom and our growing team of proactive Executive Assistants. Let's create the extraordinary together! Administrative operations are vital for a successful partnership with the Axiom CIO. This is where your organizing, and prioritization skills can really shine. You will: Manage day-to-day schedules to optimize the Axiom CIO's time, ensuring they are prepared for all meetings and priorities Coordinate internal and external meetings, including but not limited to team, extended staff, all-hands, off-site meetings & one-on-ones, etc. Organize business-related meetings, such as food orders, luncheon planning, materials, etc. Manage calls, answering on behalf of the Axiom CIO as appropriate, and resolve routine and complex inquiries Book domestic and international travel in alignment with Axiom's travel policy, considering travel visas, costs, and proper documentation Verify and approve transactions on behalf of the Axiom CIOEnsure the timely submission of expenses and review/provide feedback on expense reports submitted by the Axiom CIO's direct reports Operations, strategy & project management tasks require a proactive mindset and the ability to manage and review projects, collaborating with multiple stakeholders. You will: Collaborates and executes on special projects and serves as the key point of contact to verify departmental goals, related milestones, and initiatives are aligned with the annual business cycle. Follow up and provide reminders on project deadlines and deliverables. Proactively manage calendar priorities based on customer meetings, Forecast, Earnings Release, Board of Directors, current projects, team needs, etc. Contribute to leadership meetings by taking notes and tracking action items. Conducts research, compiles, and drafts statistical reports & presentations Understands and adapts to the impacts of changing business processes and the relevance of performance metrics Handles budgets, bill paying and monitoring, ordering and maintaining supplies/equipment Communication & People - as a liaison for the Axiom CIO, you will: Act as a gatekeeper for all inquiries (customers, employees, ELT, visitors, etc.), triage requests, and coordinates communication and actions as necessary Effectively interface with employees across Axiom, senior executives, and external stakeholders, and understands key players within all organizations Maintain a "pulse of the business", having a sense for the issues taking place in the organization Partners with the corporate communication team to implement communication strategies and materials that support key initiatives and convey pertinent details to all stakeholders Onboarding new employees and training new team members The experience we're looking to add to our teams: Minimum of 7+ years of applicable administrative experience supporting a VP, SVP, or C-suite executive, ideally in a fast-paced manufacturing, technology, or software company Skillful execution of administrative activities, with discretion, great attention to detail, organization, and process Proactive mindset Strong oral and written communication: Ensure communications are clear, thorough, and specific, focusing on follow-through Ability to communicate clearly and effectively with senior leaders and external stakeholders with the ability to build strong relationshipsMS Office Suite, Outlook mail and calendaring skills, conference call set up, and audio and visual conferencing programs including Zoom Project Management experience at intermediate level. Work under pressure, and consistently meet deadlines Experience with budget and event planning/management Bachelor's degree or equivalent relevant experience Additional Desired Skills/Traits Customer-centric orientation Agility and flexibility in response to rapid changing priorities and needs Demonstrate ability and willingness to acquire new competencies and accept new challenges constantly Strong teamwork skills and a confident ability to offer suggestions and improvements to process and work collaboratively with others. Able to take initiative and make well-informed decisions over sometimes ambiguous tasks and situations with little supervision Possess a resourceful & solution-oriented attitude for all situations, no task too big or too small to handle Ability to influence others; handle conflict appropriately, know when to delegate issues, and apply sound judgment What you'll receive for the great work you provide: Full range of medical, dental, and vision plans Life Insurance Short-term and Long-term Disability Matching 401(k) Contributions Vacation and Paid Sick Time Tuition Reimbursement

Is Sponsorship Available? NoFlex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email accessibility@flex.com and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).