Temporary Executive Assistant

Duration: 2 – 3 months with the potential to extend. There also could be opportunity for the role to convert to perm for the right fit.

Location: Midtown, NYC – Hybrid

Hours: Monday – Friday, 8:30 AM – 5:30 PM; occasional light overtime

Responsibilities: Provide day-to-day executive support to a C-level executive in partnership with the Senior Executive Assistant Manage and coordinate a complex calendar, scheduling, and changing priorities Book and coordinate domestic and international travel Prepare and process expense reports Manage multiple competing requests and help determine priorities based on urgency and importance Provide light personal assistant support, including personal errands Coordinate logistics, follow-up, and administrative details across a variety of requests Communicate with internal and external contacts in a polished and professional manner Handle sensitive and confidential information with a high level of discretion Work closely with the Senior Executive Assistant to ensure seamless coverage and support Anticipate needs, follow through on open items, and proactively address issues as they arise Assist with additional administrative projects and ad hoc requests as needed

Qualifications: 5+ years of experience providing support to C-level or senior executives in a fast-paced, high-volume environment Strong calendar management, travel coordination, and expense reporting experience Excellent judgment with the ability to assess competing priorities and determine what requires immediate attention Highly discreet and comfortable handling confidential and sensitive information Proactive, curious, and eager to learn and take initiative Comfortable taking direction from a Senior Executive Assistant and working collaboratively within a team Strong organizational skills and exceptional attention to detail Ability to manage multiple priorities while remaining calm and composed in a high-traffic environment Excellent written and verbal communication skills with a polished and professional presence Strong follow-through and ability to anticipate needs Flexible and adaptable with a willingness to support both professional and light personal needs Experience in entertainment, media, or a similarly fast-paced industry is a plus Please submit your resume in Word format for immediate consideration. You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your Linked In profile and that you start collecting your references early.