HR & Payroll Coordinator

About the Opportunity: This is an exciting time to join CCCBSD's HR team. We're investing in the future of our organization by transitioning from primarily paper-based HR processes to a more connected, digital environment. We're implementing BambooHR as our central HR and payroll platform and Bullseye K-12 to support performance management and professional growth, while continuing to improve the systems that support recruitment, benefits, employee training, and the overall employee experience. Reporting directly to the Director of Human Resources, you'll independently manage the organization's full-cycle biweekly payroll while serving as a key member of a growing HR Team. You'll also support benefits administration, onboarding, HR systems, and day-to-day HR operations, helping build more efficient, consistent, and employee-friendly processes. Payroll at CCCBSD involves varied employment classifications, school-year and year-round schedules, annualized compensation, multiple assignments, and additional hours. We're looking for someone who is comfortable navigating these complexities and takes pride in getting the details right. This position offers broad exposure to HR, payroll, benefits, recruitment, compliance, and HR technology, with opportunities to contribute ideas and help shape the continued development of our HR function. You'll play an important role in ensuring employees receive accurate, timely, and confidential HR and payroll services, contributing to a positive employee experience. What You'll DoPayroll & Timekeeping Independently manage the complete biweekly payroll cycle for approximately 150 employees, including timecard review, payroll adjustments, processing, reconciliation, and submission for review and approval. Administer payroll across varied employment classifications, schedules, and compensation arrangements, including leave, additional assignments, stipends, reimbursements, deductions, and adjustments. Troubleshoot payroll discrepancies, respond to employee and supervisor questions, and maintain accurate payroll records. Coordinate payroll reporting, retirement contribution submissions, and related reconciliations with Finance and benefits providers. Support the implementation, testing, and ongoing administration of BambooHR Payroll while strengthening payroll procedures and internal controls. HR Operations & Employee Support Coordinate recruitment activities, including job postings, applicant communications, interview scheduling, reference checks, and hiring documentation. Manage routine onboarding, offboarding, background checks, employment verifications, employee status changes, and personnel records. Serve as a welcoming and responsive resource for employees, addressing routine HR inquiries and escalating matters requiring HR Director review. Maintain and organize HR documentation, including the employee handbook, job descriptions, policies, forms, and employee communications, incorporating approved updates and maintaining version control. Coordinate recurring HR administrative activities, including training and compliance tracking, performance evaluation reminders, employee recognition, and routine reporting. Prepare recurring HR and payroll reports, including headcount, employee changes, turnover, recruitment activity, and other workforce metrics.

What We're Looking For: At least three years of relevant experience in human resources, payroll, benefits administration, or a related field, including demonstrated hands-on experience independently processing payroll. Ability to manage a complete payroll cycle, investigate discrepancies, and meet recurring deadlines with accuracy and minimal oversight. Strong organizational skills, exceptional attention to detail, and the ability to manage multiple priorities. Sound judgment, professionalism, and discretion when handling confidential employee and financial information. Strong interpersonal and communication skills, with a friendly, collaborative, and service-oriented approach. Proficiency with spreadsheets, digital recordkeeping, and HR or payroll systems. Strong problem-solving skills, initiative, and an interest in improving processes and learning new technology. Preferred qualifications include experience with BambooHR, Bullseye K-12, or comparable HRIS, payroll, and performance management platforms; HRIS implementation or digital process improvement; Massachusetts payroll practices; annualized compensation or multiple pay rates; benefits administration; QuickBooks; and educational or nonprofit organizations. A degree or professional certification is welcome, but relevant practical experience is equally valued. Why JoinCCCBSD?Live Our Values. Love Your Work. As a Certified Kindness Workplace, we believe compassion, respect, and empathy should be part of the everyday employee experience. Our work is grounded in CCCBSD's core values: Humanity, Belonging, Inclusivity, Collaboration, Integrity, and Excellence. You'll join a collaborative, mission-driven community where your work matters, your contributions are valued, and you'll have the opportunity to work closely with HR leadership while helping strengthen the systems and services that support our employees. CCCBSD's Total Rewards Program We believe supporting our employees means investing in their well-being, work-life balance, and professional growth. Benefits for this full-time, year-round position include:15 days of paid time off (PTO) annually, plus 15 additional days of paid vacation to start, with vacation increasing to as many as 22 days with longevity14 paid holidays annually, plus a half-day on New Year's Eve, including Christmas Eve and the day after Thanksgiving Comprehensive medical, dental, and vision insurance 401(k) retirement plan with an employer match of up to 5%Professional development opportunities, including up to two approved professional development days annually Employer-provided basic life and accidental death and dismemberment insurance Employee Assistance Program (EAP) and access to additional voluntary benefits Free American Sign Language (ASL) classes and eligible preschool discounts Employee recognition, referral, and longevity bonus opportunities Massachusetts Paid Family and Medical Leave benefits, subject to applicable eligibility requirementsPTO and vacation accrue in accordance with CCCBSD policies. Specific benefits and program eligibility are governed by applicable plan documents and organizational policies