Assistant Director of High School Athletics - Memorial - 26-27 SY

Employment Type: Exempt MMSD is seeking highly motivated and energetic applicants! Applicants should have a good attitude, willingness to learn, and passion for impactful work and learning. Why You Should Work with MMSD! The Madison Metropolitan School District (MMSD) is the second-largest school district in Wisconsin. We have a simple but bold vision — to ensure that every school is a thriving school, that prepares every student to graduate from high school ready for college, career, and community. We welcome applicants who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families, and staff. About Our District The Madison Metropolitan School District is the second largest school district in Wisconsin. The district serves a beautifully diverse population of more than 25,000 students. More than half are students of color. Almost half come from low income households. Nearly one third are English Language Learners, and more than 100 languages are represented in our schools. Madison schools are committed to making this district a place where every child thrives. Purpose of Position: This position is responsible for a wide range of administrative and logistical tasks related to the smooth operation of our school's athletic and extracurricular programs. The position will require a detail-oriented team player with excellent communication and interpersonal skills, experience with student and budget management, possessing a strong understanding of WIAA regulations and a commitment to education-based athletics. This position will have a high degree of integrity, sustain a culture of continuous improvement, and be committed to creating and maintaining an inclusive work environment while having a growth mindset to a multi-faceted operation while having a focus on creating a positive work culture.

Supervisory Responsibilities: Coaching staff: Assist in the hiring and evaluation of coaches and volunteers to support the programs including ongoing evaluation and collection of information from stakeholders. Game Staff and Supervisors: Assist in recruiting and training of event staff and supervise student workers.

Essential Duties and Responsibilities: A. Athletic Program Oversight & Compliance (40%) Ensure compliance with WIAA regulations regarding athlete eligibility; track attendance and grades to adhere to the athletic code Maintain accurate records of athlete information, finances, and other relevant data for MMSD and WIAA reports Update handbooks and manage equipment inventory Serve as a liaison with school-based clubs and MSCR clubs Coordinate WIAA summer contact and summer training opportunities; liaise with MSCR for co-curriculars and camps B. Event & Facility Management (30%) Create and manage facilities availability and usage by sports and clubs; secure proper permits Coordinate practice schedules and work with the HS Athletic Director and facility manager to resolve scheduling conflicts Assist in planning and executing athletic events, including set-up, staffing, and ticketing. Manage school facilities and practice schedules, including non-district site contracts, working with the HS Athletic Director to resolve conflicts. Conduct inventory, management, and purchasing of equipment Update website and social media, send notifications, and maintain effective communication with coaches, athletes, parents, and staff through SportsYou and email Assist in recruiting and training event staff and supervise student workers; follow up on hiring for coaches and gameworkers Coordinate awards ceremonies (including printing end-of-season certificates) Process purchase orders and track orders; manage payment of gameworkers after events E. Other Duties as Assigned (5%) Work closely with the Athletic Director and assist with various projects, including facility improvements, personnel management, budget oversight, and conference scheduling Attend district and school functions that support MMSD’s strategic framework, initiatives, and core values Complete any and all district required training Build collaborative relationships with business partners Knowledge, Skills, and Abilities Required to Perform Essential Job Functions: Proven experience in athletic administration or a related field Strong knowledge of WIAA rules and regulations Excellent organizational and time-management skills Ability to work independently and as part of a team Strong communication (written and verbal), interpersonal, and conflict resolution skills to effectively interact with coaches, athletes, parents, staff, and external stakeholders Proficiency in relevant software applications (e.g., Google Suite, Infinite Campus, rSchool, Arbiter, GoFan, etc.) Demonstrated ability to plan, execute, and oversee athletic events and facility usage. Create systems to manage facility and schedule management Problem-solving and decision-making abilities, especially under pressure Ability to maintain accurate records and data for reporting and compliance purposes Demonstrated ability to establish relationships at all levels of the organization Follow principles and practices that promote and advance anti-racism, diversity, equity, and inclusion

Required Qualifications: Bachelor's degree in athletic administration, sports management, education, or a commensurate experience Two or more years experience in education based athletics

License Requirements: Registered Athletic Administrator (RAA) Certification or ability to obtain within 6 months Willingness to obtain Certified Athletic Administrator (CAA) certification within three years of employment

Physical Requirements: Ability to work under generally safe and comfortable conditions where exposure to environmental factors is minimal and poses little to no risk of injury. This position requires the ability to lift up to 25 pounds occasionally and may involve walking, sitting, stooping or reaching. Manual dexterity is necessary for completing general tasks while operating office equipment. This position may require being stationary for extended periods of time. Ability to perform work in a variety of indoor and outdoor environments throughout the year, including in inclement weather, spaces without air conditioning, and areas where temperatures may be uncomfortable or fluctuate rapidly.

Working Conditions: Work requires travel to different locations within the district and to off-site meetings The position requires working evenings, nights, and some weekends Certain positions within the District may allow remote/work from home flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process School-based positions are required to be in-person unless otherwise directed by the building principal

Disclaimer: This position description is subject to change at any time. The above job description does not limit the duties and responsibilities listed above as they are intended to describe the general nature and level of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required. Employees in this position may be required to perform additional job-related tasks as directed by the supervisor. The Madison Metropolitan School District is an Equal Opportunity Employer. We continue to seek a diverse and talented workforce. We encourage veterans, women, people of color, LGBTQIA+, and people with disabilities to apply. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities.